Executive Assistant

The Company

Serving the People Who Serve the People

Granicus is driven by the excitement of building, implementing, and maintaining technology that is transforming the Govtech industry by bringing governments and its constituents together. We are on a mission to support our customers with meeting the needs of their communities and implementing our technology in ways that are equitable and inclusive. Granicus has consistently appeared on the GovTech 100 list over the past 5 years and has been recognized as the best companies to work on BuiltIn.

Over the last 25 years, we have served 5,500 federal, state, and local government agencies and more than 300 million citizen subscribers power an unmatched Subscriber Network that use our digital solutions to make the world a better place. With comprehensive cloud-based solutions for communications, government website design, meeting and agenda management software, records management, and digital services, Granicus empowers stronger relationships between government and residents across the U.S., U.K., Australia, New Zealand, and Canada. By simplifying interactions with residents, while disseminating critical information, Granicus brings governments closer to the people they serve-driving meaningful change for communities around the globe.

Want to know more? See more of what we do here.

Job Summary

This individual will provide comprehensive support to the Executive Leadership team (ELT) related to calendar management, travel, and event coordination. The ideal candidate will be experienced in managing a wide range of executive support tasks, demonstrating a high level of professionalism, confidentiality, and attention to detail. This role requires excellent organizational and communication skills, as well as the ability to manage multiple priorities effectively. In addition, this role will provide local office support including handling shipping/receiving packages, front desk support and vendor relationships. This is an in-office role located in our Tucson, AZ office and requires 5 days a week on-site.

What Your Impact Will Look Like

Office Management:

• Provide general administrative support to the Washington DC office.
• Continuously improve administrative systems and procedures to enhance efficiency and effectiveness.
• Maintain a professional, positive, welcoming, and orderly environment throughout the office
• Oversee front desk reception including greeting and directing guests, monitoring the visitor log and issuing visitor badges
• Receive, sort, and distribute incoming mail and packages
• Prepare outgoing mail and packages including pick-up and tracking as needed
• Maintain office vendor and building maintenance relationships and requests
• Conduct general office management tasks:
• Monitor, order and maintain office, kitchen, first aid, and housekeeping supplies
• Manage general office expenses
• Maintain neat, well organized, and tidy office space throughout the office.
• Collaborate with a wide range of teams to support projects and events on an ad hoc basis
• Maintain the employee supply orders and monitor usage.
• Manage and organize confidential information and documents with the utmost discretion.

Executive Management

• Manage several executives calendar, scheduling meetings, appointments, and engagements.
• Organize and coordinate travel arrangements, including preparation of detailed travel itineraries and necessary documents.
• Coordinate and schedule meetings with stakeholders, ensuring all necessary arrangements are made.
• Handle all correspondence, emails and other documentation related to ELT meetings in partnership with other EAs.
• Ensure timely and effective communication between the various ELT members, their leadership team, and internal/external stakeholders.
• Manage information flow in a timely and accurate manner.
• Assist in planning and organizing company events and meetings.
• Prepare agendas for meetings and distribute them in advance.
• Follow up on action items to ensure deadlines are met and provide status updates.
• Assist with or lead special projects, ensuring deadlines are met and project goals are achieved.
• Track progress on projects, identify any issues, and provide solutions to ensure successful project completion.

You Will Love This Job If You Have

• Minimum 3 years of expierence as an Executive Assistant/Office Manager
• Exceptional organizational, time management, and multitasking skills.
• Strong interpersonal and communication skills, both verbal and written.
• Detail-oriented with a proactive approach to tasks.
• Strong problem-solving and critical-thinking abilities.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office Suite.
• High level of professionalism and confidentiality.
• Strong desire for continuous learning through access to information and leadership within a growing and fast-paced business.
• Ability to work independently and as part of a team.

Pay Range

About Us

Don’t have all the skills/experience mentioned above? At Granicus, we are trying to build diverse, inclusive teams. We do not have degree requirements for most of our roles. If you don’t meet every requirement above but are excited to learn more, we encourage you to apply. We might just be able to find another role that could be a perfect fit!

Security and Privacy Requirements

• Responsible for Granicus information security by appropriately preserving the Confidentiality, Integrity, and Availability (CIA) of Granicus information assets in accordance with the company's information security program.
• Responsible for ensuring the data privacy of our employees and customers, their data, as well as taking all required privacy training in a timely manner, in accordance with company policies.

The Team

• We are a remote-first company with a globally distributed workforce across the United States, Canada, United Kingdom, India, Armenia, Australia, and New Zealand.

The Culture

• At Granicus, we are building a transparent, inclusive, and safe space for everyone who wants to bea part of our journey.
• A few culture highlights include - Employee Resource Groups to encourage diverse voices
• Coffee with Mark sessions - Our employees get to interact with our CEO on very important andsometimes difficult issues ranging from mental health to work-life balance and current affairs.
• Microsoft Teams communities focused on wellness, art, furbabies, family, parenting, and more.
• We bring in special guests from time to time to discuss issues that impact our employeepopulation

The Impact

• We are proud to serve dynamic organizations around the globe that use our digital solutions to make the world a better place - quite literally. We have so many powerful success stories that illustrate how our solutions are impacting the world. See more of our impact here.

The Benefits

comprehensive and flexible benefits package designed to support your well-being, growth, and work-life balance-starting from day one. Here’s what you can expect as a U.S.-based team member:

Flexibility & Balance

• Flexible Time Off - Take the time you need to rest, recharge, and live your life.
• Company-Wide Wellbeing Days - Paid days off to unplug and focus on your mental health.
• Work From Home Reimbursement - Support a productive home office environment.

Health & Wellness

• Multiple Health Plan Options - Including a 100% employer-paid plan.
• Employer HSA Contributions - When enrolled in a High-Deductible Health Plan.
• Fitness Reimbursement Program - Stay active, your way.
• On-Demand Mental Health Support - Access to Headspace and other wellness tools.

Family & Future

• Paid Parental Leave - For both birthing and non-birthing parents.
• Traditional & Roth 401(k) - With a generous company match.
• Life & AD&D Insurance - 100% employer-paid coverage for peace of mind.

Growth & Recognition

• Online Learning Platforms - Fuel your professional development.
• Competitive Salary & Bonuses - Your contributions are valued and rewarded.

Equal Opportunity Employer