Interior Design Coordinator – Hospitality (FF&E)

Graniti Vicentia has quickly emerged as the premier provider of 360 O service to the Hotel and Casino Hospitality, Multi Family, Healthcare, Retail, and Restaurant & Bar markets. Because of this rapid growth, the company is searching for someone in Industrial Engineering for our fabrication operation, supporting our ventilated façades division.

What is 360 O service? It is what makes us unique and delights our clients!

We offer services beginning with concept design, through production to complete installation of interiors and exteriors. Our clients love that they have one company to work with to help them make their visions come to life.

Spend some time on our graniti facades website, https://www.gvfacades.net and get an idea of the

breadth of products that we offer.

Position Overview: We are seeking an Interior Design Coordinator to support the design and project teams across multiple hospitality projects. This role is focused on coordination, documentation, and execution, with significant involvement in vendor coordination, pricing alignment, and project tracking. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, multi-project environment.

KEY RESPONSIBILITIES Design Coordination & Documentation

• Assist in developing design packages for guestrooms and public areas.
• Prepare and organize design presentations, finish palettes, and material boards.
• Support FF&E specification writing, finish schedules, and material indexes.
• Maintain organized project documentation and ensure version control across teams.

Project Coordination

• Coordinate with internal design teams, procurement, and extensively with overseas suppliers and manufacturing partners.
• Track design deliverables and support adherence to project timelines.
• Assist in reviewing shop drawings and coordinating revisions with designers and vendors.
• Follow up with internal and external teams to ensure timely responses and progress.

Vendor & Material Coordination

• Coordinate extensively with overseas suppliers and manufacturing partners.
• Manage communication regarding materials, specifications, timelines, and deliverables.
• Track vendor responses, follow up on outstanding items, and ensure alignment with project schedules.
• Coordinate sample requests, approvals, and material submissions.

Estimation & Pricing Support

• Assist in reviewing supplier quotes and pricing for FF&E items.
• Align specifications with vendor pricing.
• Coordinate with internal teams to ensure pricing reflects project scope and design intent.
• Track revisions and updates to estimates throughout the project lifecycle.

Execution Support

• Assist in ensuring alignment between design intent, specifications, and production.
• Support project handovers from design to procurement teams.
• Participate in internal coordination meetings and track action items.

Site & Field Coordination

• Travel to project sites as required to support field verification and coordination.
• Assist with site inspections and documentation.
• Support the resolution of on-site issues in coordination with the design and project teams.

Qualifications

• 3 to 6 years of experience in hospitality interior design or FF&E coordination.
• Familiarity with hotel brand standards and prototype-based design environments.
• Basic experience with FF&E specifications and shop drawing coordination.
• Strong organizational and time management skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Detail-oriented with strong follow-through.
• Effective communication and coordination skills.
• Willingness to travel as required for project needs.

Software Requirements

• AutoCAD (required)
• SketchUp / REVIT
• Adobe Creative Suite
• Microsoft Excel or Google Sheets
• Experience with Spexx or similar platforms

Compensation

• Competitive salary, commensurate with experience.
• Performance-based, project-related bonus structure.
• This is a salaried role with expectations aligned to project deliverables and team coordination responsibilities.

Work Environment

This position operates within a fast-paced, deadline-driven environment supporting multiple hospitality projects at various stages. Success in this role requires strong coordination skills, adaptability, and the ability to maintain accuracy under pressure.

This role is a pathway to a Designer or Project Lead position, depending on performance.