Campus Operations Manager

Job Title: Campus Operations Manager

Reporting to: College Director

Location: Griffith College Dublin

Job Type: Full-time / Permanent (subject to 6-months probationary period)

Job Summary

We are seeking a Campus Operations Manager to join and lead the existing campus teams and manage our main campus on South Circular Road.

The Campus Operations Manager is responsible for the day-to-day management of College’s campus, including all maintenance, housekeeping and security functions. The role of the Campus Operations Manager is to solve problems, propose solutions and be personally encouraged by challenges. One key attribute for the role is being a team player and having the ability to ‘bring people with you’.

The role oversees and efficiently manages the grounds, housekeeping, maintenance, security, campus infrastructure, life safety systems, utilities and health & safety on the campus.

The role reports to the Director of Operations.

Key Responsibilities

Staff Management

Responsible for day-to-day management and mentoring of staff to agreed service levels of the following:

• Full and part-time Maintenance team
• Full and part-time Housekeeping team
• Full-time Security team

Day-to-day activities

• Manage Maintenance, Housekeeping and Security teams
• Manage the daily and ongoing setups for all internal and external needs of the College.

Project work & Strategy

• Project managing capital expenditure on buildings and ongoing improvements
• Coordinating with appropriate teams in advance of College wide events and managing set-ups

Procurement/budgeting/finance

Implement, enhance and oversee procedures to ensure the efficient management of resources within the College, including:

• Budget development and management, including achieving maximum value for money
• Seek tenders from contractors
• Ensure light and heat are maintained at adequate and cost-efficient levels
• Ensure teaching and operational equipment is maintained adequately and conforms to health and safety legislation
• Develop adequate staffing rosters to resource standard and exceptional operations

Planned Maintenance on the full campus

• Overall responsibility for the planning and scheduling of all planned preventative maintenance activities, including electrical, mechanical, heating, water, ventilation (HVAC), plumbing, BMS, waste and energy management.
• Responsible for compliance with any statutory maintenance requirements (e.g., fire alarms, emergency lights, firefighting equipment).

Health and Safety across all locations

• Ensure buildings and grounds meet with health and safety requirements and comply with legislation
• Ensure staff, students, residents and visitors are kept safe
• Take responsibility and lead (with an external H&S consultant supporting the same) for the institution’s Health and Safety statement

Events Support

• Be a key member of the College’s events team for support and set-up of events (for both internal and external clients), helping plan set-ups and scheduling works by the facilities team (Maintenance, Housekeeping and Security) to support events.

Sustainability

Support the operational delivery of sustainability initiatives:

• Representation on the College Sustainability Committee and implementation of agreed action plans.
• Operational delivery of energy, water, waste and resource-efficiency improvements.
• Support for the Green-Campus programme, including audits and progress reporting.
• Incorporating sustainability considerations into procurement, maintenance and campus development projects.
• Collaboration with GHR and other College stakeholders on shared initiatives.

General

• Engage in weekly meetings with our Conference Centre Manager, IT Services team and Reception regarding client requirements and pre-planning for these events
• Engage in monthly meetings with the Griffith Halls of Residence.

Any other reasonable duties as directed by your line manager, or a nominee, for which you have been provided with the requisite knowledge and training

Potential changes to the job description:

Job descriptions are essentially dynamic documents, and they should reflect the ongoing changes within particular jobs and departments. Thus, we emphasise that this Job Description is not a static document and is subject to change as the needs of the business demand.

Experience and Qualifications

• Experience in delivering high standards of service to internal and external clients in an operations management context.
• Ability to strive and deliver on enhanced standards.
• Excellent organisational skills (and delegation skills along with attention to detail) with the ability to manage multiple, competing priorities.
• Clearly demonstrated experience of using one's own initiative and judgement to analyse and solve problems in a positive and proactive manner - with the ability to manage risk and solve problems before they happen.
• Proven experience in life safety equipment, including fire, health & safety standards and facilities.
• Have financial (in terms of budgeting, costing and value engineering) proven track record
• Excellent verbal and written communication skills and an ability to positively interact with both internal and external stakeholders.
• Ability to work outside usual hours as required to support service delivery
• Proven ability to motivate, lead and manage staff

About Griffith College

Griffith College is a welcoming, ambitious and people-focused institution where the quality of the working environment is shaped as much by the people as by the purpose. Across our campuses in Dublin, Cork and Limerick, colleagues work in supportive teams where professionalism, mutual respect and collaboration are part of everyday life.

Founded in 1974, Griffith College is Ireland’s largest independent third-level institution, with a community of over 8,000 students across its campuses. The College delivers a broad range of undergraduate, postgraduate and professional programmes across disciplines including business, law, computing, journalism, design and pharmaceutical science.

What sets Griffith apart is not only its commitment to high-quality education, but the culture that underpins it. Staff regularly speak about the strength of the relationships they build here, the trust between colleagues, the willingness to support one another, and the opportunity to contribute to an organisation that has meaningful impact on students from Ireland and internationally, working alongside people who genuinely care about what they do and who they work with.

Our Vision

‘To be recognised among the leading, innovative and socially enterprising of Ireland’s universities”

Why work for Griffith College?

• Competitive salary package
• Access to the College’s pension scheme
• Access to healthcare plans for employees and their families
• Enhanced maternity leave pay

• Flexible working arrangements in line with the College's remote working policy
• Access to ongoing Continuing Professional Development (CPD) programmes, up to Doctorate level
• Subsidised College programmes to support career development and upskilling.
• Opportunities for staff mobility through Erasmus+ and other international mobility programmes

• Mental Health and Wellbeing support available
• Free weekly yoga classes
• Access to onsite fitness equipment
• Availability of green space on campus, accessible to staff for sports and recreational activities
• Cycle to Work scheme

• Vibrant, multidisciplinary and multicultural learning environment
• Inclusive and diverse community
• Innovative and agile place to work
• Welcoming environment committed to both learner and staff development
• Staff discounts and offers from a wide range of retailers and service providers
• Preferential accommodation rates during the summer period for staff, and for friends and family of staff at Griffith Rooms
• Year-round staff social and wellbeing events, including BBQs, coffee mornings, wellness talks, EDI events, and more

• Onsite subsidised restaurant
• Free parking facilities
• Staff Social Club with regular events

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline of proposed areas of activity and will be amended in the light of the changing environment within the Faculty and the College.

Griffith College is an equal opportunities employer. Candidates must be eligible to work full-time for any employer in Ireland.