Fleet Maintenance Coordinator

Hallcon is a mobility and infrastructure services company focused on turnkey solutions for clients such as technology companies, manufacturers, railroads, universities, corporate business parks, hospitals, airports, public transportation agencies and more.

The Company provides essential transportation services including multi-mode operations, integrated command centers, electric vehicle (EV) infrastructure, technology, analytics and business intelligence, maintenance, cleaning, and rider experience measurement. For more information, visit hallcon.com.

The Role

Reporting to the Manager, Fleet and Maintenance, the Fleet Maintenance Coordinator, will be a key member of the fleet maintenance team. You will manage and oversee the maintenance for over 2,300 vehicles across the US and Canada, ensuring their safety, availability, and readiness for operational use. You will play an important role in collaborating with Field Management to manage preventative and corrective fleet maintenance, as well as working directly with vendors and auto shops to ensure all work is completed in a timely and efficient manner.

Key Responsibilities

Review and communicate the status of purchase/service orders, ensuring compliance with company procedures and standards

Maintain accurate records of fleet-related content in the maintenance database (repairs, maintenance, vendor agreements, etc.

Collaborate with Field Operations and Drivers to address repairs, preventative maintenance, and other fleet-related matters

Report on workloads, estimate repair times, and schedule repairs/maintenance

Monitor and communicate the workflow of vehicles in service

Assist in upfitting vehicles and maintaining an inventory of vehicle supplies

Manage radios, dashcams, and other related equipment 

Perform additional fleet-related duties as assigned

Knowledge, Skills and Abilities

Ambition to drive measured success and timely support of a 2,300-vehicle fleet in an essential business

Ability  to collaborate and elevate concerns and ideas to department leader

Strong communication skills, including active listening, empathy, patience, and tact

Excellent verbal, written and presentation skills – adept at conveying any message, content or training to any audience

Strong analytical skills with the ability to make data-driven recommendations and anticipate secondary effects 

Requirements and Qualifications

High school diploma or equivalent

2+ years in automotive/mechanical related experience and training

ASE Certification is desired, but not required 

We offer competitive compensation, comprehensive benefits, exceptional growth potential and stability, all within a casual and professional work environment.