Executive Business Partner
ABOUT THE BUSINESS
We are a human-centered experience agency that builds spaces where real people connect - and brands thrive because of it. We turn insight into unforgettable moments: pop-ups, festivals, summits, product launches, and live experiences for some of the biggest names in consumer and entertainment. We think big, we sweat every detail, and we measure our work in billions of impressions and real, lasting cultural resonance.
We've teamed up with Handoff to bring on board a sharp, proactive Executive Business Partner to the CEO - someone ready to be the connective tissue across a fast-moving, creatively driven business where no two days look the same.
RESPONSIBILITIES
Strategic Execution & Priority Management:
Track and drive progress across CEO priorities and key business initiatives
Maintain a centralized view of decisions, follow-ups, risks, and bottlenecks
Identify gaps or delays and escalate with proposed solutions
Ensure alignment across internal teams, timelines, and deliverables
Own and move forward select internal projects from start to finish
Executive & Business Operations Support:
Oversee the CEO's calendar, inbox, and scheduling priorities
Prepare meeting agendas, briefing documents, and post-meeting recaps within 24 hours
Act as liaison between the CEO and internal teams across operations, finance, legal, client projects, and content
Track key decisions, approvals, and outstanding deliverables across all workstreams
Coordinate travel and high-priority logistics in alignment with CEO priorities
Manage studio scheduling and coordinate with operations as needed
Business Rhythm, Systems & Infrastructure:
Maintain daily, weekly, and monthly workflows that keep the business running smoothly
Track outstanding items across contracts, payments, hiring, CRM, and projects
Maintain and update SOPs, workflows, and internal documentation
Own and optimize the agency's technology ecosystem, including Google Workspace, project management tools, and automation platforms
Conduct quarterly systems audits and troubleshoot technical issues as they arise
Executive Support & Personal Logistics:
Manage personal scheduling and logistics in support of CEO effectiveness
Coordinate key appointments, travel, and personal priorities
Support financial organization and administrative tracking where needed
Handle ad hoc requests that support both business and personal priorities
ABOUT YOU
2-4 years of experience in executive support, business development, operations, or a similar role
Exceptional organizational skills with strong attention to detail and follow-through
Strong business judgment and the ability to quickly understand client and agency needs
Excellent written and verbal communication skills
Proactive, solutions-oriented mindset with the ability to anticipate needs before they're asked
Comfortable working independently in a fast-paced, evolving environment
High level of discretion, professionalism, and emotional intelligence
Strong technical proficiency across Google Workspace, CRM systems, and project management tools
Based in Colombia, with a reliable remote setup to support real-time collaboration with a U.S.-based CEO
Fluent English proficiency, with polished written and verbal communication
NICE TO HAVE
Experience in experiential marketing, events, or creative agency environments
Background in sales support or business development
Familiarity with agency workflows and client service models
Previous experience supporting founders or C-level executives
Genuine interest in culture, events, and the experiential industry
WHY YOU’LL LOVE IT
Sit at the right hand of a CEO and directly shape how a growing creative agency runs
Get real exposure across business development, operations, and executive strategy - not just admin
Work on projects behind some of the most memorable brand experiences in the industry
Build deep trust and autonomy fast - this is a high-visibility, high-impact seat
Join a team that thinks big, moves fast, and treats every detail like it matters - because it does