Executive Assistant

Requisition ID: 102722

Job Category: Engineering

Location: Johannesburg, Gauteng, South Africa

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

If it isn't grown, it's mined. Our mining and metals teams help our clients to safely and sustainably mine the minerals and metals used in our everyday lives. Want to play a part of innovating and optimizing the mining life cycle on greenfield and brownfield facilities? Apply today!

Role Purpose

The Executive Assistant will provide high-level, proactive administrative and executive support to two Directors of Hatch, enabling them to operate efficiently and remain focused on key business and strategic priorities.

The role requires an experienced and highly organised professional who can confidently manage two demanding schedules, balance competing priorities, anticipate requirements, and engage professionally with senior internal and external stakeholders.

Experience required: 10-15 years’ experience

Key Responsibilities

Executive & Diary Management

• Manage complex and frequently changing calendars for two Directors.
• Coordinate and prioritise meetings, appointments and commitments across multiple stakeholders and time zones.
• Proactively identify diary conflicts and recommend appropriate solutions.
• Understand the priorities of both Directors and exercise sound judgement when managing competing demands.
• Ensure both Directors are appropriately prepared for meetings and key engagements.

Meeting Coordination & Follow-Up

• Schedule and coordinate internal, client and leadership meetings.
• Coordinate agendas, presentations, reports and meeting documentation.
• Track actions and commitments arising from meetings and follow up with relevant stakeholders.
• Support the Directors in maintaining visibility of important deadlines and deliverables.

Travel & Logistics

• Coordinate domestic and international travel for both Directors, including flights, accommodation, transfers and detailed itineraries.
• Manage last-minute travel changes and logistical requirements.
• Coordinate visas and supporting travel documentation where required.
• Prepare and process expense claims.

Stakeholder Management

• Act as a professional point of contact between the Directors and senior internal and external stakeholders.
• Manage incoming requests and determine appropriate priorities and escalation.
• Build strong relationships across the business to enable efficient coordination and communication.
• Liaise confidently with senior leadership, clients, project teams and external organisations.

Administrative & Business Support

• Prepare, edit and format professional correspondence, reports and presentations.
• Manage confidential and sensitive information with a high level of discretion.
• Maintain well-organised electronic records and documentation.
• Assist with invoices, purchase orders, expenses and other administrative processes as required.
• Support leadership events, workshops, functions and team initiatives.

Qualifications & Experience

• Relevant diploma, degree or recognised business/administrative qualification preferred.
• 10-15 years’ experience in an Executive Assistant, Senior Personal Assistant or comparable executive support role.
• Demonstrated experience supporting multiple senior executives or Directors simultaneously is strongly preferred.
• Experience within an engineering, consulting, professional services, EPCM or project-based organisation would be advantageous.
• Proven experience managing complex diaries and international travel.
• Advanced proficiency in Microsoft Outlook, Teams, Word, PowerPoint and Excel.

Key Competencies

• Exceptional organisation and prioritisation skills.
• Ability to successfully manage two senior stakeholders with different priorities and working styles.
• Strong judgement and decision-making capability.
• Proactive and able to anticipate requirements rather than simply respond to requests.
• Excellent written and verbal communication.
• Strong stakeholder-management skills.
• High attention to detail.
• Professionalism and executive presence.
• Exceptional discretion and confidentiality.
• Ability to remain calm under pressure and manage frequent changes.
• Strong follow-through and personal accountability.
• Ability to work independently with minimal supervision.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

In order to consider any application for employment, we will have to process your personal information.

A law, known as the Protection of Personal Information Act, 4 of 2013 (POPIA) provides that when one processes another's personal information, such collection, retention, dissemination and use of that person's personal information must be done in a lawful and transparent manner.

In order to give effect to this right, we are under a duty to provide you with a number of details pertaining to the processing of your personal information. These details are housed under the Hatch HR Processing Notice which can be accessed and viewed on the Hatch website: https://www.hatch.com/About-Us/Privacy-Statement-South-Africa, which HR Processing Notice we request you kindly download and read.