Senior Procurement Agent

Requisition ID: 102860

Job Category: Procurement

Location: Houston, TX, United States

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Our Project Delivery Group (PDG) is a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

The Senior Procurement Agent is involved from the planning/initiation phase of projects until close-out of all purchasing packages and relates to the acquisition of materials and equipment in support of engineering and construction management. Purchasing interfaces primarily with Engineering and aligns its activities with Expediting, Vendor Quality Surveillance, Logistics, Site Materials Control, Project Controls and Construction.

The Senior Procurement Agent is experienced in the discipline of materials/equipment acquisition including the purchase of tagged, bulk and engineered materials for projects and carries out the “Formation and Award” as well as “Administration and close-out” work processes of all purchase orders (local and international) in accordance with the project requirements. The Purchasing lead is the owner of the purchasing process from the planning/initiation stage to close-out.

Key Responsibilities

• Responsible for implementing purchasing procedures and templates/documents to be used on the project
• Responsible for managing the purchasing team towards the following objectives and deliverables
• Performs purchasing activities:
  • Preparation of Bidder’s List for approval
  • Liaison with Package Coordinator and other project disciplines to obtain and verify Technical bid documents to ensure that specification are compatible commercial documentation to form a cohesive Bid document
  • Preparation of Bid documents, advise on contractual terms and conditions and issuing of Invitation to Bid to the approved Bidders
  • Manage the bidding process including technical queries from Bidders and issuance of addenda.

• Prepares and issue purchase orders
• Liaises or participates in discussion with the Client to establish General terms and condition suitable for the project
• Facilitate Purchase order kick off meetings and handover to expediting
• Ensure proper control and methodology of contractual change notice to Purchase Order
• Revision, claims and/or back charges in accordance with appropriate terms and conditions
• Ensures proper process of Progress Payment validation process in support to accounting for payment approval
• Manages bonds/guarantees
• Ensures that all purchase orders are closed out in accordance with project specific procedures/requirements
• Performs award and administration of purchase orders in accordance with applicable legislation relating to corporation, taxation, custom duties and importation laws.

General Managerial Duties:

• Provide supervision, training and assistance of team members
• Allocates assignments (packages) and tasks to purchasing agents and purchasing administrators
• Where mandated, participates in Package kick-off meetings (e.g. for major and/or critical equipment packages)
• Conducts regular team meetings to discuss status quo and any issues within the group
• Provides individual support to purchasing agents to resolve major problematic issues (performance, cost, etc.) arising from the vendor’s end
• Liaises with procurement manager to discuss performance appraisals/issues
• Provides updates and reporting to Project Procurement Manager/Materials Manager on procurement performance metrics such as cost, negotiated savings, low cost country sourcing and schedule
• Facilitates communication within project
• Assists the procurement Manager/Materials Manager with resource planning, specifically with regards to staffing purchasing personnel
• Conducts meetings with project team to ensure awards are made in time, when needed.

Qualifications and Experience

• Associates Degree
• Organizational skills
• Attention to detail
• Adaptability to new environments
• Willingness to learn and apply new skills
• Diligent work ethic
• Bachelors Degree
• 5 plus years’ experience in business or technical field
• Business ethics

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.