Workforce Planning Coordinator - Headstart Hatching

Workforce Planning Coordinator

Position Summary

The Workforce Planning Coordinator plays a key role in building, coordinating, and supporting the organization's workforce. This position combines recruitment, multilingual employee support, HR coordination, and workforce planning to ensure staffing needs are met while providing employees with an accessible and effective point of contact throughout the employment lifecycle.

The ideal candidate is an organized, people-focused professional who can build strong relationships with candidates, employees, supervisors, and leadership. This position requires strong communication skills, cultural awareness, discretion, and the ability to communicate effectively across multiple languages and diverse employee populations.

Key Responsibilities

• Coordinate and support the full recruitment process, from identifying staffing needs through onboarding.
• Develop and maintain candidate pipelines for current and anticipated workforce needs.
• Assist with job openings, review applications, conduct candidate screenings, and coordinate interviews.
• Communicate with candidates regarding job opportunities, interview scheduling, hiring requirements, and onboarding expectations.
• Build relationships with community organizations, schools, workforce agencies, and other recruitment partners.
• Support recruitment strategies designed to attract and retain a diverse workforce.
• Monitor open positions and hiring progress to help ensure staffing goals are met.
• Work closely with department leaders and management to understand current and projected staffing needs.
• Monitor workforce levels, vacancies, turnover, attendance trends, and anticipated staffing requirements.
• Assist with developing short- and long-term workforce plans based on business needs.
• Identify potential staffing gaps and communicate workforce concerns to appropriate leadership.
• Help coordinate staffing priorities during periods of increased demand, seasonal changes, or organizational growth.
• Maintain accurate workforce and recruitment data and prepare reports as needed.
• Assist leadership with workforce-related projects and initiatives.
• Serve as a trusted point of contact for employees who communicate in languages other than English.
• Provide clear, accurate, and culturally sensitive communication between employees, supervisors, and HR.
• Assist with translating or interpreting workplace information, policies, procedures, and communications when appropriate.
• Help employees understand HR processes, benefits, workplace expectations, and available resources.
• Assist supervisors and HR with communication across language and cultural barriers.
• Maintain confidentiality and professionalism when handling sensitive employee matters.
• Help create an inclusive workplace where employees feel supported and have access to necessary information.
• Support onboarding, orientation, and employee integration processes.
• Assist employees and supervisors with routine HR questions and direct complex matters to the appropriate HR resource.
• Coordinate employment-related documentation and maintain accurate records.
• Support employee engagement, retention, and workforce development initiatives.
• Assist with HR projects, audits, reporting, and administrative responsibilities as needed.
• Maintain compliance with company policies and applicable employment laws and regulations.
• Handle confidential employee and candidate information with discretion.

• 2+ years of experience in recruiting, HR, workforce coordination, staffing, or a related field.
• Strong interpersonal and communication skills.
• Fluency in English and at least one additional language strongly preferred/required, depending on organizational needs.
• Experience working with diverse and multilingual employee populations.
• Strong organizational skills and the ability to manage multiple priorities simultaneously.
• Ability to build effective relationships with candidates, employees, supervisors, and community partners.
• Strong attention to detail and follow-through.
• Ability to handle confidential information professionally.
• Proficiency with Microsoft Office, HRIS, applicant tracking systems, or other workforce management software.
• Ability to analyze workforce information and identify staffing needs or trends.

• Experience in workforce planning or workforce management.
• Experience with high-volume or hourly recruiting.
• Experience working in a multilingual or multicultural environment.
• Knowledge of HR policies, employment practices, and recruiting regulations.
• Experience with applicant tracking systems (ATS), HRIS, scheduling, or workforce management systems.
• Bilingual or multilingual communication skills.
• Experience partnering with community organizations or workforce development agencies.

• Communication: Clearly communicates with employees, candidates, supervisors, and leadership across language and cultural differences.
• Relationship Building: Develops trust and maintains positive working relationships throughout the organization.
• Workforce Planning: Anticipates staffing needs and helps align recruitment efforts with organizational demand.
• Cultural Awareness: Demonstrates respect and understanding when working with diverse populations.
• Organization: Manages multiple priorities, deadlines, candidates, and workforce initiatives effectively.
• Problem Solving: Identifies workforce challenges and works collaboratively toward practical solutions.
• Confidentiality: Handles sensitive employee and candidate information appropriately.
• Adaptability: Responds effectively to changing staffing requirements and business priorities.
• Success in This Role

• Maintain strong candidate pipelines and support timely hiring.
• Help the organization anticipate and respond to workforce needs.
• Improve communication between HR, leadership, supervisors, and multilingual employees.
• Support a positive and inclusive employee experience.
• Identify staffing challenges before they become operational issues.
• Build strong relationships with employees, candidates, and community partners.
• Provide reliable workforce information to support management decisions.

Who We Are:

Headstart Hatching is the first turkey hatchery in the world to hatch commercial poults with immediate access to feed and water from the moment the hatchling leaves the egg and throughout their stay from hatch to the farm. This industry-changing technology will eventually be shared with the world, but first we are going to put it to good use for our region’s benefit. Located in Willmar, MN, we are part of a family of companies that have made this place our home for over 75 years, and Headstart Hatching is the next (and not last) company we have committed to building here.

Benefits at Headstart Hatching:

We are proud to offer a generous benefit package in addition to competitive compensation. Our benefits include medical, dental, and vision insurance options, a Health Savings Account with company match, 401K plan with company match up to 4% of your compensation, PTO accrual, two personal days per year, holiday pay, company paid short- and long-term disability, and company paid life insurance.

Pay rate: $24.10 - $30.13

This is a full-time job

Apply Online or to Further Inquire, Contact:

Francisca Gonzalez/ HR Specialist

[email protected]

320-222-9827