Internship Event Operations Intern

Company: Helium & Konfetti Events

Role: Event Operations Intern

Location: Petaling Jaya, Selangor

Role Overview

The Event Operations Intern is responsible in assisting all operational aspects of events. You will be working closely with the creative and planning team to support management of logistics, coordination of vendors, preparation for events and overseeing of event setups and tear downs. 

Responsibilities

Event Execution & On-site Operations

• Support Helium & Konfetti Events across all stages of event delivery, from pre-event setup to post-event teardown. You will confirm timelines and ensure the team is ready for each shift.
• Set up event areas to match approved creative concepts and client briefs, checking placements and signage. Carry out quick quality checks before guest arrival.
• Work on-site during events to monitor schedules, vendor arrivals and activity flow. Promptly escalate issues so the core team can resolve them without disrupting the program.

Logistics & Inventory

• Coordinate with vendors, suppliers and venues for rentals, printing and deliveries while keeping clear communication records. Track confirmations and ETA changes to avoid last-minute gaps.
• Manage packing, transport and site deliveries to ensure materials arrive on time and intact. Help load and unload items safely during setup and teardown.
• Maintain organised inventory and equipment lists, prepare checklists for each event and flag shortages or damaged items. Update tracking sheets so the team has accurate stock visibility.

Creative & Client Support

• Assist in preparing mood boards, design references and presentation materials to support creative direction. Help translate concepts into practical setup steps for production.
• Create and maintain event checklists and production schedules to keep setups efficient and repeatable. Share clear handovers with colleagues before and after each event.
• Support pre-event client communications and provide professional on-site assistance during events. Keep a helpful attitude and confirm client requirements are met at every touchpoint.

Requirements

Qualifications & Experience

• Currently pursuing a Diploma or Degree in Event Management, Mass Communication, Hospitality or Marketing. Course projects or relevant modules should demonstrate interest in events and production.
• Practical exposure through student events, internships or part-time roles is a plus. Tell us about any campus events or volunteer work you have helped coordinate.
• Willingness to work weekends and flexible hours to match event schedules. You must be prepared for early morning or late night shifts and travel within the Klang Valley for events.

Hard Skills & Knowledge

• Strong organisational and multitasking skills, with experience using spreadsheets or basic inventory tools. You should be comfortable updating checklists and tracking sheets.
• Familiar with production checklists, setup plans and simple production schedules. Ability to follow technical layouts and placement instructions is important.
• Comfortable with hands-on tasks including packing, lifting and moving event materials during setup and teardown. You will be involved in physical preparation for events.
• Proficient with email, messaging apps and basic office tools such as Google Workspace or Microsoft Office for coordination and documentation. Clear written notes help the whole team run events smoothly.

Soft Skills & Qualities

• Proactive team player who communicates clearly with clients, suppliers and colleagues. You should be willing to ask questions and confirm details when needed.
• Calm problem solver who stays composed under pressure and proposes practical fixes. Quick judgment and a solutions mindset keep events on track.
• Detail-oriented and reliable, with a positive attitude and willingness to learn across operational and creative tasks. We look for people who take ownership of small duties and follow through.

Skills

Problem Solving, Multitasking, Calmness Under Pressure, Event Planning, Detail Oriented, Self Organization, Willingness To Learn, Teamwork, Flexible Type, Effective Communication