Project Management Office (PMO) Lead - Site Development Programme

Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. 

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously. 

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams - and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications. 

The role

As Project Management Office (PMO) Manager for a major site development programme, you will coordinate project management across two connected workstreams: the research and development and office campus, and the new series production facility. Reporting to the Project Lead, you will work closely with the Project Managers for construction and production planning to establish consistent governance, reporting and documentation. You will make progress, risks and dependencies visible across both workstreams, prepare clear materials for decisions and ensure actions are followed through. This will give the Project Lead and specialist Project Managers more time to focus on technical and programme decisions.

The day-to-day

• Coordinate project management across construction and production planning, making cross-workstream dependencies and potential conflicts visible early

• Establish and maintain a shared project information environment covering objectives, requirements, plans, schedules, risks and stakeholders

• Prepare and facilitate status meetings and steering sessions, record decisions and actions, and track actions through to completion

• Consolidate schedule, budget and risk information into timely reports, dashboards and decision papers for the Project Lead and senior stakeholders

• Support programme governance and agreed standards, respond to information requests and represent the Project Lead in operational meetings when needed

You should apply if you

• Have coordinated project management or PMO activity in a complex technical setting such as construction, industry, infrastructure or a comparable environment

• Can organise complex documents and data accurately and maintain clear, reliable project records

• Can track several workstreams at once, including schedules, budgets, risks and dependencies

• Communicate fluently in German and effectively in English, and can secure clear ownership and follow-up across teams

• Can work regularly on site in Hallbergmoos and Munich and handle project information with discretion

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Nice to Have

• Have used project management tools such as MS Project, Confluence or Jira

• Have created project reports, dashboards or decision presentations

Join Helsing and work with world-leading experts in their fields 

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts

• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• Competitive salary andVSOP options

• Relocation support: up to €2,500 and 4 weeks temporary accommodation

• Learning: €500/£450 yearly allowance

• Health & wellness: gym membership and mental health support (Nilo.health)

• Social: regular company events and monthly social allowances

• Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers

• Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work

• A hands-on onboarding program (affectionately labelled “Infraduction”), in which you will be building tooling and applications to be used across the company. This is your opportunity to learn our tech stack, explore the company, and learn how we get things done - all whilst working with other engineering teams from day one 

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.

Helsing's Candidate Privacy and Confidentiality Regime can be found here.