Executive Assistant & Office Manager
Confirmed on the employer's own hiring board on Nov 12, 2026. First seen by Alion on Nov 12, 2026. Henkel scores A on the Alion truth index.
About this Position The Executive Assistant / Site Manager plays a dual-role position responsible for providing executive support to the President while ensuring efficient workplace operations across two office locations in Malaysia (Kuala Lumpur and Petaling Jaya). What you´ll do Provide administrative and coordination support to the Country President and ExCom Team. Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, transportation, and related logistics.
Organize meetings, prepare agendas, coordinate logistics, and record meeting minutes as required. Coordinate and manage Town Hall meetings and company-wide events, including stakeholder communication and follow-up actions. Oversee day-to-day workplace operations across both Kuala Lumpur (KL) and Petaling Jaya (PJ) office locations.
Act as the primary liaison with JLL, building management, and external service providers to ensure smooth office operations. Manage facilities-related matters, workplace services, vendor coordination, and office maintenance activities. Support workplace safety, compliance, and governance requirements across both office locations.
Manage office administration activities, including memberships, subscriptions, work permits, visas, licenses, and related documentation. Support employee engagement activities and workplace initiatives to enhance employee experience and office culture.