Fleet Coordinator

Overview

Henkels & McCoy, Inc. (H&M) is a leading utility construction firm providing critical infrastructure for the power, oil & gas pipeline, telecommunications, and gas distribution markets throughout North America. Founded in 1923, the firm adapts a century of experience to the dynamic infrastructure needs of today. H&M leverages the collective strength of its diverse disciplines to create seamless integrations between projects, clients, team members, and communities. The company has been recognized with an E. I. DuPont Safety Excellence Award.

Henkels and McCoy is seeking a Fleet Coordinator for our Gas and Underground Division, to join our team of creators and problem solvers. The Fleet Analyst is responsible for supporting the operational and financial performance of the fleet through data analysis, reporting, and system management. This role will work closely with Fleet Operations, Finance, and Procurement to ensure accurate tracking, reporting, and optimization of fleet assets and processes. The Fleet Analyst reports directly to the Director of Operations for the Gas and Underground Group.

Henkels & McCoy is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Engineering News-Record as one of the leading contractors in the country. H&M is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Responsibilities

Responsibilities:

• Fleet Compliance & Documentation

• Maintain accurate and up-to-date records for all vehicle and equipment registrations, inspections, and insurance policies

• Monitor expiration dates and ensure timely renewals in compliance with company standards and regulatory requirements

• Organize and manage fleet documentation in company systems and files

• Maintenance & Repairs Coordination

• Coordinate preventative maintenance schedules for fleet vehicles and construction equipment

• Respond to repair needs and work with internal maintenance teams and external vendors to minimize downtime

• Track service history, repair costs, and maintenance intervals for all assigned assets

• Equipment Logistics & Mobilization

• Coordinate the mobilization, transportation, and demobilization of equipment to and from job sites across the region

• Partner with project managers and field supervisors to align equipment delivery schedules with project timelines

• Ensure proper permits, routing, and documentation are secured for equipment transport

• Equipment Requests & Allocation

• Track and manage incoming equipment requests from field operations

• Allocate equipment based on availability, project priority, and operational needs

• Billing & Cost Tracking

• Track equipment usage and assist in preparing billing for internal cost allocation or external invoicing

• Monitor and report on costs related to maintenance, repairs, fuel, and transportation

• Support cost control efforts and provide data for budgeting and forecasting

• Vendor & Internal Coordination

• Serve as a point of contact for local vendors, repair facilities, and transport providers

• Collaborate with corporate fleet, safety, and accounting teams to ensure alignment with company policies

• Maintain strong communication with field personnel, superintendents, and project teams

Qualifications

Qualifications:

• 2-5 years of experience in fleet coordination, equipment management, or construction operations

• Strong organizational and time-management skills with attention to detail

• Knowledge of vehicle and equipment compliance requirements (registrations, insurance, inspections)

• Experience coordinating maintenance and working with third-party vendors

• Proficiency in Microsoft Office and fleet or asset management systems

• Strong communication and problem-solving skills