Executive Assistant

Key Responsibilities:

• Manage purchasing authorisation process and handle signed invoices for payment.
• Organise local and international travel for the CEO and for trade/international fairs.
• Manage Forex arrangements for international travel.
• Handle ad hoc personal bookings and research for the CEO.
• Participate in developing and implementing administrative standards, policies, and practices.
• Communicate directives from the CEO to executives, managers, and staff; follow up on assignments.
• Screen and direct incoming calls, visitors, mail, and email.
• Maintain files, records, calendars, and diaries.
• Manage filing systems related to contracts, customer/property documentation, and plans.
• Coordinate meetings, including board preparations, shareholder reports, and catering.
• Prepare draft presentations for CEO meetings (e.g., POWWOW).
• Take minutes and manage agendas and minutes for meetings.
• Process and manage CEO expense claims.
• Manage vehicle insurance portfolio including additions, removals, and claims.
• Oversee all insurance policies and arrange marine/transit cover as needed.
• Manage import payments, verify import documentation, and purchase Forex.
• Determine cash flow with Finance and book FECs for large purchases.
• Reconcile bank statements with transactions bi-weekly.
• Plan and manage internal and external events (e.g., company Indabas).
• Conduct self-assessment and undertake actions to address development areas.
• Perform any additional tasks as required by management.

• Diploma in Legal Secretarial or Paralegal studies.
• Grade 12 (Matric)
• Minimum 5 years of related experience.
• Solid knowledge of Microsoft Office Suite.
• Knowledge of office practices and import processing.
• Strong administration, organisational, and junior management skills.
• Excellent verbal and written communication skills in English and Afrikaans.
• High emotional intelligence and interpersonal skills.
• Ability to act decisively and with urgency.
• Ability to develop and support aligned teams.
• Business acumen and entrepreneurial aptitude.
• Strong problem-solving ability and creativity.
• Exceptional attention to detail.
• Computer literacy and skills.
• Ability to make operational business-aligned decisions.
• Accountability for tasks and effective escalation.
• Responsible for company credit card.
• Transparent and timely communication, including email responses within 24 hours.

Contact Hire Resolve for your next career-changing move

• Our client is offering a highly competitive salary for this role based on experience.
• Apply for this role today, contact Sonique Beetge Recruiter at Hire Resolve or on LinkedIn
• You can also visit the Hire Resolve website: hireresolve.us or email us your CV: [email protected]
• Alternatively, you can also contact me directly at [email protected]
• When applying via email please use "Executive Assistant" as the subject line

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.