WOPX Associate Coordinator
Confirmed on the employer's own hiring board on Oct 29, 2026. First seen by Alion on Oct 28, 2026.
WOPX Associate Coordinator
- Role & Grade: Office Coordinator Associate
- Length of engagement: 3 months at minimum
- Expected start date: Nov 9
- Availability to go to the office 4 days per week (Tuesday to Thursday), but the days can change in case of events at the office.
- Requirements:
Facilities Operations: Ensures the office space is well maintained, cleaned and organized.
Hospitality Services: Ensuring that kitchens and refreshment areas are fully stocked and in good operational order. Provide guests with food and beverage when required.
Meetings & Events: Assist with logistical elements of the organisation of meetings and events such as liaising with vendors, food and beverage set up, room set up ensuring a smooth experience for hosts and guests.
Visitor Management: Greet and welcome visitors ensuring that they are invited and checked in through various systems
Administration: Ensure phone calls are answered promptly and open, sort and distribute mail when authorised.
Filing & Records Management: Ensure that records are filed correctly and promptly in appropriate systems and locations.
Real Estate: Liaise with local building management and other vendors to arrange troubleshooting of problems with physical spaces.
Sustainability: Implement sustainability initiatives in the office under direction. Track and report on sustainability metrics and compliance with environmental regulations under direction.
Budget Management: Maintains records of spend against allocated regional budget.
Executive Support: On an as needs basis, complete tasks for senior leaders including expense processes, calendar management and email inbox management.
Logistics: Arrange for package collection and distribution, complete the physical movement of documents and or people to required locations and parties for stamping and or signing.
Core Technical Competencies (what)
Customer service
Tech-savvy
Ability to complete physical labor (lifting and moving)
Core Leadership Competencies (how)
Problem-solver
Execution mindset