Business assistant

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Job Description:

Hitachi Energy is seeking a proactive and organized Business Assistant to provide comprehensive administrative and operational support to various departments and leadership.

This role is crucial for ensuring the smooth daily functioning of business operations and contributing to overall organizational efficiency.

Job Responsibilities

• Coordinate and facilitate internal and external meetings, including preparing agendas, taking minutes, and distributing materials.

• Act as a liaison between departments, internal stakeholders, and external partners, maintaining clear and professional communication.

• Support project management activities, including tracking deadlines, preparing updates, and organizing resources.

• Handle confidential information with discretion and professionalism.

• Order and manage office supplies and equipment, ensuring adequate stock levels.

• Manage and maintain calendars, schedule meetings, and coordinate complex travel arrangements for executives and teams.

• Prepare and edit reports and documents, ensuring accuracy and professional presentation.

• Assist with budget tracking, expense reporting, and processing invoices.

• Perform general administrative duties as required to support business operations.

Job Qualifications

• Associate's degree in Business Administration, Secretarial Science, or a related field; Bachelor's degree preferred.

• 2+ years of experience in an administrative or business support role, preferably within a large corporate environment.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with collaboration tools.

• Excellent written and verbal communication skills in English.

• Proven ability to handle sensitive and confidential information with integrity.

• Experience with enterprise resource planning (ERP) systems is a plus.

More About Us

We believe great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual, fueling engagement, performance, and growth. By prioritizing well-being, we build a workplace where personal and organizational success grow together.

Our benefits offering for our roles generally includes:

• Collective agreement, occupational pension & possibility of salary exchange to pension (for ITP1 and ITP2)
• Group life insurance and additional insurances
• Flex-time and shortening of working hours in time bank
• Hybrid work & allowances for setting up a workplace at home (in agreement with line manager)
• Health care and wellness allowance
• Health insurance incl. dental, spectacles & contact lenses allowance (employee pay 140 SEK/month via salary deduction)
• Psychological support program
• Supplementary compensation for parental leave
• Various trainings and education supporting employee development
• Internal career possibilities both within Sweden and globally
• Employee Benefit Portal with thousands of discounts and perks

The benefits listed above are an excerpt only and may vary depending on job grade, location and contract type. Eligibility is subject to local regulations.

Applications will be reviewed on an ongoing basis, so we encourage you to submit your application already today.

Questions can be directed to Talent Acquisition Partner Linnea Gustavsson, [email protected].

Union representatives - Sveriges Ingenjörer: Klas Koppari,+46 107- 38 13 45;Ledarna: Frank Hollstedt, +46 107-38 70 45; Unionen: Karin Ulvemark, +46 107-38 51 42.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing ageneral inquiry formon our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well asHitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles-particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions-additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.