Office Coordinator (18 month FTC)

The Office Coordinator supports the office team and commercial sales organization across multiple divisions within Hologic Canada. This role is responsible for supporting site leadership, office and facilities management, vendor management, and joint health and safety. The position is based at the Mississauga, Ontario Head Office and is an in-office role serving as the office site leader.

Key Responsibilities

Site Leadership

• Act as the primary point of contact for all on-site matters and help ensure smooth daily office operations.
• Foster a positive and productive work environment that promotes company culture and values among employees and visitors.
• Implement and enforce office policies, procedures, safety regulations, and company standards.

Workflow, Communication & Events

• Review workflows and processes to identify inefficiencies and support strategies that improve operations and productivity.
• Identify skill gaps, resource limitations, and process bottlenecks, and help develop solutions.
• Support clear communication and collaboration across teams and departments.
• Plan and coordinate meetings, conferences, office events, and social gatherings, including budgets, vendors, and logistics.

Office & Facilities Management

• Oversee office maintenance, equipment functionality, cleanliness, and organization to maintain a comfortable and professional workspace.
• Greet employees, customers, guests, and visitors upon arrival.
• Provide excellent customer service to employees, customers, guests, and visitors.
• Manage office communications and announcements.
• Work cross-functionally with internal stakeholders on office expansions, upgrades, moves, and improvement initiatives.
• Maintain accurate office seating, desk requirements, and asset inventory.
• Support company operations by maintaining office systems and SharePoint sites.
• Coordinate with cleaning services to ensure services are completed properly and on time.
• Collaborate with Facilities Management, Corporate Security, the landlord, and IT to address office concerns and escalate issues as needed.
• Manage inbound and outbound office shipping and mailing.
• Support ad-hoc projects as required.

Vendor & Financial Coordination

• Establish and maintain relationships with office vendors, negotiate contracts, and ensure quality service delivery.
• Evaluate vendor performance, manage contracts, resolve issues, and support cost-effectiveness.
• Approve invoices and purchase orders for the procurement team in a timely manner.
• Create requisitions and track purchase orders.
• Review vendor spend to ensure it remains within budget guidelines.
• Coordinate invoices with accounts payable and accounts receivable, including collecting payments or information as needed.
• Maintain filing systems and support invoice review and approval processes.

Joint Health & Safety Committee

• Lead and actively participate in the Joint Health and Safety Committee.
• Maintain a safe office environment.
• Partner with the Global Environmental Health & Safety team to conduct audits.
• Escalate repair and maintenance requests to the Facilities Manager or landlord as needed.

Qualifications

• Strong leadership, interpersonal, organizational, and business acumen skills.
• Excellent attention to detail.
• Strong ability to learn new software programs and systems.
• Strong communication and relationship-building skills with stakeholders and cross-functional teams.
• Ability to work in a fast-paced environment and adapt well to change.
• Demonstrated problem-solving and analytical decision-making skills.
• Demonstrated customer service skills, including approachability, understanding, attentiveness, empathy, and positivity.
• Excellent written and verbal communication skills.
• A can-do attitude and desire to support a growing team.

Education & Experience

• College degree, technical bachelor’s degree, or master’s degree
• Proficient with Microsoft Office software
• 1-3 years of experience

The annualized base salary range for this role is $70,000 - $80,000 and is bonus eligible. Final compensation packages will ultimately depend on factors including relevant experience, skillset, knowledge, geography, education, business needs and market demand.

Ready to make a difference in women’s health? Apply today and join our team of passionate innovators at Hologic!

Agency And Third Party Recruiter Notice: Agencies that submit a resume to Hologic must have a current executed Hologic Agency Agreement executed by a member of the Human Resource Department. In addition, Agencies may only submit candidates to positions for which they have been invited to do so by a Hologic Recruiter. All resumes must be sent to the Hologic Recruiter under these terms or they will not be considered.

Hologic, Inc. is proud to be an Equal Opportunity Employer inclusive of disability an veterans.