Office Support Floating Coordinator

How you move is why we’re here. ®

Now more than ever.

Get back to what you need and love to do.

The possibilities are endless...

Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximizethe abundant opportunities for growth and success.

If this describes you then let’s talk!

HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Emp Status

Work Shift

Compensation Range

What you will be doing

Job Qualifications

EDUCATION - Required

Degree/Diploma ObtainedProgram of Study

Associates

Education Requirements

5 plus yearsPhysician office experience may be considered in lieu of education

EDUCATION - Preferred

Degree/Diploma ObtainedProgram of Study

Educations Requirements

Some College preferred

LICENSURE - Required

Certification Requirements

CERTIFICATIONS/LICENSURE -Preferred

EXPERIENCE - Required

Minimum Years of ExperienceTypeof Experience

2Healthcare/Medical-Medical Secretary

Additional Requirements

EXPERIENCE - Preferred

Minimum Years of ExperienceTypeof Experience

Additional Requirements

SKILLS - Required

Excellent verbal and written communication skills.

Strong customer service orientation.

Superior written and oral communication skills

Exceptional customer service skills

Ability to follow through with tasks to completion

Strong organizational and problem-solving skills

Ability to multitask in a fast-pacedenvironment

Ability to effectively and accurately follow directions or instructions

Ability to work collaboratively as part of a team; offers to help coworkers when needed

Detail-oriented

Ability to escalate issues appropriately

Consistently displays a positive attitude towards one’s work and work environment

Strong computer skills

Knowledge of healthcare and health insurance

SKILLS -Preferred

Experience with Epic preferred; Familiarity with medical terminology.

PHYSICAL WORKING CONDITIONS

Continuously stand/walk or lift/handle/carry material or equipment of moderate weight (20 to 50 lbs).

ENVIRONMENTAL WORKING CONDITIONS

Located in a comfortable indoor area. Examples: executive, managementand secretarial positions.

Behavioral & Leadership Competencies: Team Members (Provided & Standardized by HR)

Performance Mindset: Demonstratescritical thinking to identifychallenges impactingwork and recommends solutions. Takes measurable action to change, learn, and grow.

Communication: Communicates in a clear and organized manner that achieves desired results. Speaks and writes professionally and respectfully. Listens actively and empathetically.

Collaboration: Understands how one's work connects and intersects with other team member’s work and HSS’ goals. Activelyworks with others and engagesin dialogue when differences exist. Is open to receiving feedback.

Empowerment: Shares ideas and points of view. Volunteers to take on stretch assignments and/or additionalresponsibilities identifiedby and/or with manager.

Engagement: Cares about the mission of HSS. Is an active participant in meetings and interactions with colleagues and/or patients. Demonstrates a desire to learn and grow. Understands how behavior and attitude impactthe broader team and acts in a way that supports the culture and team’s engagement.

Adherence to HSS Policies: Respects and holds self and/orothers accountable tofollowing HSS Policies and Code of Conduct. (Examples: Time and Attendance, Professionalism, Safety, Privacy, and a commitment to providing or supporting service excellence to patients.)

PositionCompetencies

Patient Service& Communication Skills: Answers phones and greets patients courteously, clearly, and efficiently. Demonstratesa professional demeanor,empathy, discretion, and respect in all patient interactions. Ensures timelyinternal/externalcommunication via phone, email, or in-person regardingappointments, instructions, and follow-ups.Handles patient concerns calmly andappropriately escalatesconcerns to administrative manager or clinical staff when necessary.

Scheduling & Surgical Coordination: Schedules new visits, follow-ups, post-ops, and ancillary tests as directed by physicians or office managers.Coordinates surgical dates, enters them into EPIC, ensures pre-authorization within required timelines, and confirms all necessary documentation and pre-testing is complete prior to surgery.Referral & Authorization Management - Manages referrals and obtains insurance authorizations within required timeframes, including urgent cases as identifiedby physicians.

Financial Transactions & Billing Support: Collects payments at the time of service and processes them accurately.Completes daily batch reconciliations, submitsfunds within required timeframes, and follows billing protocols for both in-office and surgical services.Collaborates with the Revenue Cycle Team(as needed)to ensure adherence to front-end office business transaction policies.

Administrative & Operational Support: Creates, updates, and prepares patient charts in advance of appointments or procedures, ensuring accuratepatient identifiers.Scans documents into EMR according to hospital scanning guidelines.Manages physician calendars, arranges travel, and processes travel expense reimbursements(as needed).Drafts correspondence, written communications, and prepares documents as requested.Maintains office supply inventory(medications)and orders as needed.Coordinates with various departments and facilitatescommunication between physicians, staff, and hospital departments.

Flexibility & Coverage: Serves as back-up for Office Manager and Staff Secretary, adapting quickly to cover varied responsibilities.Adjusts to changing situations, schedules, and work assignments without disruption to patient care or office operations.Flexibilityin commuting as necessary to various HSS locations/sites basedon onboarding agreement for the position.

Technical & Systems Proficiency: Proficient in the use of electronic medical records systems (e.g., Epic) and navigates scheduling, billing, and Microsoft Officesoftware with competence.Operates phonessystem, scanners, copiers, printers, and other front-desk technology efficiently.Learnsand adaptsto new systems, policiesand technologies relevant to office operations.

Workflow Management & Problem Resolution: Manages workload effectively, prioritizing tasks to meet patient and departmental needs.Addresses operational issues in a timely mannerand ensures full resolution. Works with other departments to coordinate services and resolve interdepartmental challenges.

Non-Discrimination Policy

Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.