Senior Contracts Administrator

We have an opening for a Senior Contracts Administrator supporting our growing and dynamic Environmental & Planning (E&P) division with room for growth. Our E&P division focuses on providing experts to perform environmental services nationwide from early planning through post-construction. The ideal candidate will have a great attitude, a keen eye for detail, be flexible, and willing to think “outside the box” in a fast-paced environment.

It is preferred that this position be hybrid at our headquarters office in Reston, VA; however, it may instead be remote in the 48 contiguous United States.

What you will do:

• Provide contracts support for proposals and active contracts with state and local, commercial and some federal clients.
• Review solicitations and contractual documents and assist in the development of proposal responses ensuring consistency with corporate policy, pertinent regulations, and customer requirements.
• Lead the development, writing and management of business/price proposal volumes to address requirements, and mitigate risk, consistent with sound business practices, company policies, and government regulations. Maintain all required contractual and price/business volume documentation.
• Identify to stakeholders contractual and/or RFP terms that pose risk to the company and resolve/implement risk mitigation strategies. Negotiate contractual terms with state and local clients, focusing on mitigation of ICF’s risk.
• Provide guidance and oversight, and work with client representatives to resolve operational and contractual issues that may arise during the performance of the contract, with a focus on mitigating ICF’s risk while meeting the customer’s needs.
• Review and negotiate non-disclosure agreements, teaming agreements, and subcontract agreements (when ICF is subcontractor).
• Support data calls, maintain compliance with SOX and other governmental requirements, as well as client audit requirements on an ongoing basis.
• Proactively assess critical contract obligations and contract provisions, to include gaps and risks. Advise on contract revisions to better meet the needs of the Client and ICF.

• Manage activities to set up projects in our contract lifecycle management and financial systems working with project controllers, project managers, and financial teams.
• Handle multiple priority tasks and proposals effectively.
• Develop effective positive working relationships with both internal and external customers; participate in customer meetings as required.
• Identify, mitigate and address issues requiring management review.

What you will need:

• 3+ years of experience in contracts administration, with experience supporting State and Local or commercial contracts, working with relevant laws, regulations, terms, conditions and policies governing assigned contracts, related federal and state legislation and regulations, and the Uniform Commercial Code.

What we would like:

• Bachelor’s Degree
• Solid skills with Microsoft Office (e.g. Word, Excel, Teams, SharePoint)
• Attention to detail, strong analytical and problem-solving skills
• Effective interpersonal communication and the ability to build collaborative business relationships both internally and externally
• Time management skills and the ability to multi-task
• Proactive attitude in order to provide guidance and advice to project teams
• Ability to collaboratively work with geographically diverse internal customers
• Strong organizational skills
• Experience with project set up, transition into contract lifecycle management system and working with project controllers and financial teams regarding funding and other issues

Working at ICF

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy.

We will consider for employment qualified applicants with arrest and conviction records.

Work Authorization and Sponsorship

All candidates must be authorized to work in the United States. This position is not eligible for new H-1B visa sponsorship by ICF. Candidates who currently hold valid work authorization may be considered for a change of employer petition, subject to company policy and applicable immigration requirements.

Reasonable Accommodations

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email [email protected] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more about workplace discrimination rights or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Bot and Third-Party Applications

Please note that this application must be submitted directly by the applicant for consideration. Failure to do so may result in the application being excluded for consideration. Applicants needing an accommodation for disability or religious purposes in connection with the application process should contact [email protected] for assistance.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [email protected]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range

There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is: