Sr. Specialist, Accounts Payable

POSITION TITLE:

Sr. Specialist, Accounts Payable

REPORTS TO:

Manager, Accounts Payable

LOCATION:

Indianapolis, IN

FLSA STATUS:

Exempt

EMPLOYMENT TYPE:

Full Time

ABOUT US

At Penske Entertainment, we don’t just host world-class events-we create unforgettable moments. Our team fuels four iconic motorsports brands:

• Indianapolis Motor Speedway (IMS) - home of the world’s largest spectator sporting facility and annually hosts the world’s most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
• INDYCAR - The Indianapolis-based governing body for North America's premier open-wheel auto racing series, the NTT INDYCAR SERIES, and its developmental series, INDY NXT by Firestone.
• IMS Productions - A multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.
• Motorsports Events Management (MEM) - Promotes major events featuring premier motorsports series throughout the United States.

Whether on the track, behind the scenes, or on the screen, our people are at the heart of everything we do. If you’re ready for a career where excitement, purpose, and impact collide-we want to meet you.

WHAT YOU’LL DO

The Sr. Specialist, Accounts Payable, is responsible for the day-to-day purchase-to-pay processes for Penske Entertainment to maintain good relationships with vendors. They are responsible for setting up new vendors, processing payments to vendors, training users on AP software, setting up users in expense software, and assisting with month-end and year-end closing procedures.

In this role, you’ll be an important part of delivering top-tier experiences to fans, partners, and teams across the motorsports world. You’ll take ownership of key responsibilities, collaborate across departments, and bring energy and innovation to a fast-paced environment.

YOUR RESPONSIBILITIES

• Set up new vendors in accounting software (Microsoft Dynamics GP) and verify changes to existing vendors
• Set up and manage users in expense software (Concur)
• Train employees on AP purchase-to-pay software (Yooz)
• Process payments to vendors via check, ACH or wire transfer. Upload Safepay files to bank website and monitor for exceptions. Place stop payments as needed
• Monitor daily bank activity
• Enter accounts payable transactions and journal entries in Microsoft Dynamics GP.
• Assist with year-end 1099 tax form preparation
• Assist with AP month-end reconciliations
• Answer vendor and department questions
• Complete vendor credit references and credit applications.
• Create and run reports from Yooz and GP
• Help ensure compliance with purchasing policies.
• Assist AP team with processing invoices and reviewing vendor statements
• Collaborate with internal teams and external vendors
• Other duties as assigned by supervisor

WHAT YOU BRING

We’re looking for someone who’s ready to bring great effort every day and is committed to growing with us.

Required Experience & Skills:

• Minimum 3 years of experience in Accounts Payable operations with a working knowledge of purchase-to-pay process and financial operations
• Proficient in Microsoft Excel, Word, Outlook, Adobe
• Experience with Microsoft Dynamics Great Plains, Yooz (or equivalent purchase-to-pay software) or system administration with SAP Concur a plus
• Ability to work independently in a challenging, fast-paced and evolving environment, take initiative and multi-task while maintaining attention to detail
• Strong numerical, analytical, communication and collaboration skills
• A proactive, flexible mindset and commitment to excellence
• Passion for creating memorable experiences
• Cultural competence and the ability to thrive in a diverse environment
• Alignment with Penske Entertainment’s core values and standards

Education:

• Bachelor’s degree required; a degree in accounting or finance preferred.

Leadership:

• This role does not have direct supervisory responsibilities.

FLEXIBILITY & TRAVEL

• Standard hours are Monday-Friday, 8:30 AM to 5:00 PM
• Extended hours required during race weekends and key event periods (especially May)
• No required travel
• Our teams work together to create flexibility that supports life in and out of work

PHYSICAL DEMANDS

• Comfort working indoors/outdoors and around event noise

WORK ENVIRONMENT

• Fast-paced, collaborative office and event settings

BENEFITS & PERKS (For Full-Time Roles)

We take care of our team with a competitive benefits package that includes:

• Medical, dental, vision, and life insurance
• 401(k) with 100% company match up to 5%
• Paid vacation, personal, and sick days + 12 paid holidays
• Generous paid parental leave and tuition assistance
• On-site fitness center and wellness programs
• Discounts on meals, gear, and more

EQUAL OPPORTUNITY

Penske Entertainment is proud to be an equal opportunity employer. We’re committed to creating a workplace where everyone can thrive-regardless of race, gender, orientation, background, or ability.