Facilities Coordinator

Role Summary

Job Title: Facilities Coordinator

Location: Mexico (Onsite; 12pm - 9pm)

Reporting Manager: Senior Executive

Salary: 21,000 - 22,000 MXN per month (Gross Salary)

Role Summary:

The Facilities Coordinator is responsible for coordinating and managing office operations, procedures, and resources to ensure an efficient, safe, and productive workplace. This role oversees the day-to day operation of office facilities by managing maintenance activities, vendor relationships, workplace services, and building operations. The Facilities Coordinator also supports office logistics, health and safety compliance, space planning, budgeting, asset management, and overall employee workplace experience to ensure the office operates smoothly and effectively

Responsibilities and Duties

• Oversee maintenance and repair of office equipment, furniture, and infrastructure
• Coordinate with vendors for cleaning, security, HVAC, and other building services
• Ensure compliance with local health, safety, and building regulations
• Maintain records related to inspections, permits, and compliance requirements
• Support space planning, seating arrangements, and workplace moves
• Monitor workplace safety standards and emergency preparedness
• Oversee reception services : Front desk management, answer phones , prepare shipments, maintain front desk logs, and meeting room management
• Coordinate mail, courier, and logistics services
• Manage security and building access for office and visitors
• Manage office supplies inventory and procurement
• Manage vendor contracts, invoices, and service-level agreements
• Negotiate with providers to ensure cost-effectiveness and quality
• Track and report facilities budget and expenses
• Provide administrative support and assist with cross coverage of administrative positions as needed
• Provide administrative support to senior staff members, as needed
• Organize and maintain company files, storage and archives
• Act as liaison with property management and external authorities when needed
• Interface with management on special projects
• Perform other relevant tasks as assigned by management.
• Interface with Senior Management on facilities management and other business related projects
• Assist with coordinating special events, visitor logistics, employee engagement activities, and charity initiatives for the office
• Performs light physical duties as needed, including moving office supplies, equipment, and furniture; setting up meeting and event spaces; assembling basic office furniture; and supporting general workplace maintenance and facilities operations.
• Maintenance of overall facility to high standard, working with staff on best practices

Required Skills/Abilities

• Excellent interpersonal and communication skills in English, both verbal and written
• Proactive and detail-oriented with a high degree of accuracy
• Strong vendor management skills
• Excellent time management and organizational skills
• Ability to work independently and collaboratively
• Service-oriented mindset with focus on employee experience
• Ability to produce business correspondence, proofread for grammar, spelling and punctuation

Education and Experience

• Bachelor’s degree in Administration, Facilities Management, Industrial Engineering, or related
• 1-2 years of experience in facilities coordination, office management, or workplace operations
• Strong organizational and multitasking skills
• Knowledge of local regulations (NOMs, Public Safety, health & safety
• Proficient in MS Office Suite and familiar with workplace management too
• Excellent communication and problem-solving ability
• Advanced English (written and spoken)

Benefits

Vision, Dental, Medical Coverage, Christmas Bonus

Company Information

Integreon is a trusted, global provider of award-winning legal and business solutions to leading law firms, corporations and professional services firms. Our highly trained, experienced staff of over 3,000 employees globally service a comprehensive range of client needs that require scale and expertise, enabling clients to become more operationally efficient. Integreon works with corporations and law firms who rely on our team’s experience and expertise in documents, administrative and business services. With delivery centres on three continents, Integreon offers multi-lingual, around-the-clock support, as well as onshore, offshore and onsite delivery of our award-winning services.

If you are exceptional at what you do, we would love to put you to work in an exceptional company in an exceptional position.

We are One. We are On.

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Visit us atwww.integreon.com

Pay Range