Supply Chain Practitioner - Demand and Acquisition (Level 7)

We are seeking a suitably qualified and experienced Supply Chain Practitioner – Demand and Acquisition to support the effective implementation of demand management, procurement planning and acquisition processes within a public sector environment.

The successful candidate will be responsible for coordinating procurement plans, managing quotation and bid processes, ensuring legislative compliance, and providing administrative and technical support to Bid Committees.

The role requires a detail-oriented professional with sound knowledge of public sector supply chain management legislation, procurement procedures and financial governance.

Required Knowledge

Candidates must demonstrate sound knowledge and understanding of:

• Public sector Supply Chain Management policies and procedures.

• Public Finance Management Act (PFMA).

• Treasury Regulations.

• Preferential Procurement Policy Framework Act (PPPFA).

• Legislation governing public sector procurement.

• Procurement and financial management systems.

• Risk management and governance principles.

• Policy development and implementation.

• Bid administration, quotation processes and procurement compliance.

• Broad-Based Black Economic Empowerment (B-BBEE) and preferential procurement requirements.

Key Responsibilities

1. Demand Management and Procurement Planning

• Compile, consolidate and review Demand Management Plans (DMP) and procurement plans.

• Coordinate procurement planning inputs from business units, line functions and regional offices.

• Conduct needs assessments, commodity categorisation and funding verification.

• Perform market research, industry analysis and procurement variance analysis.

• Draft, review and standardise specifications and Terms of Reference (TORs).

• Monitor and track specifications and TOR submissions.

2. Acquisition and Procurement Administration

• Coordinate the procurement of goods and services through quotation and competitive bidding processes.

• Verify requests for quotations for accuracy, completeness and compliance.

• Source suitable service providers through the Central Supplier Database (CSD) and other approved sources.

• Compile comparative quotation schedules and conduct due diligence.

• Evaluate quotations in line with applicable preferential procurement requirements.

• Ensure transparency, value for money and compliance throughout procurement processes.

3. Bid Committee Coordination and Administration

• Facilitate bid advertising, evaluation and adjudication processes.

• Provide secretarial and administrative support to Bid Committees.

• Conduct quality assurance and compliance checks on Bid Committee submissions.

• Coordinate the evaluation of received bids and proposals.

• Prepare evaluation documentation, calculate bidder scores and compile recommendations for decision-making.

4. Compliance and Governance

• Ensure adherence to the PFMA, Treasury Regulations, applicable procurement legislation and departmental SCM policies.

• Implement approved delegations of authority and standard operating procedures.

• Support effective risk management and governance within procurement processes.

• Monitor procurement activities to ensure legislative and regulatory compliance.

5. Reporting and Performance Monitoring

• Compile monthly and quarterly demand management and acquisition reports.

• Monitor procurement expenditure and performance against approved procurement plans.

• Track and report on B-BBEE and preferential procurement spending against departmental targets.

• Prepare procurement statistics, management reports and presentations.

• Consolidate procurement information to support management decision-making.

6. Staff Supervision

• Provide supervision and guidance to assigned staff.

• Support effective coordination of daily supply chain management activities.

Key Competencies and Skills

• Strong analytical and problem-solving skills.

• Excellent written and verbal communication.

• Good planning and organisational abilities.

• Attention to detail and accuracy.

• Strong reporting and presentation skills.

• Sound interpersonal and teamwork skills.

• Ability to interpret and apply procurement legislation.

• Effective time management and ability to meet deadlines.

• High levels of professionalism, integrity and accountability.

Minimum Requirements

• Grade 12 Certificate (Matric).

• National Diploma in one of the following fields:

  • Supply Chain Management

  • Logistics Management

  • Purchasing Management

  • Public Management / Public Administration

  • Accounting Management

  • Business Management

  • An equivalent relevant qualification

• Minimum of 2 years' experience in Procurement Administration, Acquisition Management or Provision Administration.

• Computer literacy and proficiency in relevant administrative and reporting systems.