Programme Support Coordinator (P)

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

• Internal candidates
• Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories: Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Trinidad and Tobago, Tuvalu, Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

International Organization for Migration (IOM) is a major actor in post-conflict economic recovery and development, and as such is heavily involved on economic recovery, infrastructure and housing reconstruction and rehabilitation, data and research, durable solutions programming and community engagement.

Under the overall supervision of the Deputy Chief of Mission (CoM), and the direct supervision of the Head of Partnership and Programme Support Unit (PPSU), and in close coordination with other Resource Management and Partnerships & Coordination divisions (notably media and communication, Monitoring & Evaluation Learning (MEAL), finance, administration, logistics and procurement and human resources), the Programme Support Coordinator will manage and coordinate the programme development, administrative and financial aspects of project management and implementation for the IOM Iraq Mission.

• Serve as focal point for the design and development of new programmes / projects in close coordination with Senior Technical Coordinators.

• Analyze and assess data and outcomes on programme implementation and indicators and coordinate the preparation of regular implementation and progress reports, in coordination with project teams and Resources Management Officer (RMO) and in accordance with IOM procedures and donor requirements.

• Maintain up-to-date knowledge of all projects and programmes implemented by IOM Iraq.

• Identify new project opportunities, describe and justify project possibilities consistent with approved programmes and ongoing activities, and participate in the preparation of project proposals and budgets in coordination with relevant units.

• Lead on the preparation and organization of donors visits in coordination with Heads of Units, Technical and operational teams.

• Assess programme implementation and progress, including project budget expenditures tracking, prepare relevant reports including budgetary and results reports,and take actionto resolve issuesin coordination with the Resources Management Unit (RMU).

• Oversee the preparation and submission of payment requests, ensuring documentation meets programme requirements and donors’ agreements, and coordinate with RMU to resolve any issues.

• Superviseand coordinate the work of the Programme Support team.

• Guide, train and supervise PSU teams members, emphasizing the capacity building and development of new team members and training on internal systems.

• Oversee all administrative and performance matters within the programme support team, and coordinate with IOM programmes and RMU to rationalize and streamline project administration and other financial procedures and guidelines, including monitoring the planning and expenditure of staffing budget lines.

• Undertakefield visits to project sites and provide ad-hoc support to field activities, field monitoring and verifications, as maybe required.

• Perform such otherduties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in Finance, Business Administration, Political Science, International Relations or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database

Experience

• Previous experience working in an international organization and knowledge of the UN is essential;
• Experience in project development, project management, reporting and monitoring & evaluation;
• Experience preparing reports, budgets, statistics and coordinate administrative activities;
• Experience in liaising with governmental and diplomatic authorities as well as with international institutions;
• Previous experience with and knowledge of foreign government funding mechanisms is essential;
• Experience in finance, administration, logistics and procurement and human resources, with a substantial focus on efficient and on-time management of projects; and,
• Previous work experience in an emergency mission is an advantage.

Skills

• Familiarity with financial oversight and public administration;
• Knowledge of IOM/UN Common System regulations, policies and procedures;
• Knowledge of MS Office products and good computer literacy skills required.
• Good knowledge of programme management cycle;
• Proven ability to supervise, coach, and direct staff and manage operations in transitional contexts;
• Demonstrated project development and report writing skills, including for developing results matrices and log-frames, and critical analysis;
• Computer skills and knowledge of relational databases, Microsoft applications, spreadsheets, word processing etc. is essential;
• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP (PRISM) is an advantage; and,
• Knowledge of IOM/UN accounting system, software and procedures a advantage.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies - behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to all clearances, including medical and security as well as accreditation, any residency or visa requirements. Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process-whether for application, interview, processing, training, or otherwise-and does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies