Finance Administrator

Who We Are

Intrepid Asia is a leading Ecommerce and Digital Solutions Provider in South East Asia. We offer end-to-end omni-channel ecommerce management, Livestreaming, Video production & Affiliate Management for Social Commerce plus full funnel Digital Marketing Services and advanced Market Intelligence, all powered by state of the art inhouse Technology to our client base of leading international brands across all key marketplaces and social platforms in all 6 SEA countries. Brands love our regional presence, our excellent data-driven and growth-focused services which are enabled by the strongest team in the industry, and our advanced marketing and tech capabilities.

We are growing rapidly and as the exclusive partner of Flywheel in SEA, we offer many exciting opportunities to work with leading brands across multiple categories and key industry players. By joining us, you will work on the cutting edge of digital and social commerce in SEA, and experience what it takes to drive a successful ecommerce business end-to-end.

Key Responsibilities

• Enter data accurately into NetSuite and into trackers / spreadsheets as required - for example invoice details, document references and supporting information.
• Handle tax documents - sort, copy, file, scan and enter details of tax invoices, receipts and withholding-tax (WHT) certificates, keeping them organised for the finance team and for filing / audit.
• Follow up on and collect tax documents - chase vendors for tax invoices / receipts after payment, download tax invoices / receipts from the platform Seller Centers, and follow up with customers for their WHT certificates.
• Check and match documents - track VAT invoices against AP bills and confirm original documents are on file where a copy has been used, flagging anything missing.
• Prepare the monthly VAT & WHT documentation - pull, print, sort and store the supporting documents in the right folders, ready for the finance team's review.
• Prepare, sort and organise physical and scanned documents to support the finance team’s processing and month-end work.
• Follow instructions from the finance team on what needs to be copied, entered, filed or prepared, and complete tasks on time.
• Help keep records complete and up to date, and flag anything that looks missing or unclear to the finance team.
• Assist with general administrative and clerical support for the finance function as needed.

What We Are Looking For - The Ideal Profile

• Strong attention to detail - careful and accurate when handling data entry, documents, and paperwork.
• Organised and reliable - able to manage a steady volume of documents and complete tasks on time.
• Basic computer skills - comfortable typing and using a computer for data entry. Training on NetSuite and internal trackers will be provided.
• Comfortable with routine and repetitive tasks - able to work consistently and accurately through a regular workload.
• Positive and cooperative attitude - willing to support the Finance team and help with day-to-day administrative tasks.

What Success Looks Like

• Documents are properly copied, organised, filed, and easy to locate.
• Data is entered into NetSuite and internal trackers accurately and on time.
• Paperwork is kept complete, organised, and up to date, with nothing lost or misplaced.
• The Finance team receives reliable day-to-day administrative support, allowing them to focus on core finance activities.

We Also Offer

Best of Both Worlds

We are a scale up: the sophistication of a small multinational, with the agility of a start-up. This means you get to work on cutting-edge projects, and besides your 'standard' job description, we love to see you show entrepreneurial initiative and want to see your take on how you can take your role and our company to the next level. Good ideas get implemented. You are the master of your own destiny.

Culture that Brings Out the Best

At Intrepid, culture is not just a buzzword, it is what we practice at work every day. We believe in collaboration over competition, transparency over politics, and willingness to learn over ego. You will be part of a team where people genuinely support one another, celebrate wins together, and face challenges head-on as one. We put our all into the work but we balance it with fun, whether that is through team lunches, after-work hangouts, events or shared laughter in the office. This is a place where you can thrive professionally while having a great time.

Grow Without Limits

Learning at Intrepid is constant and dynamic. You will have access to formal training through face-to-face sessions, coaching and our very own Intrepid Academy. On top of that, real-world experience such as leading clients, working with advanced tech, and mastering best-in-class processes will accelerate your growth every step of the way. Surrounded by a talented team that raises the bar daily, in a rapidly growing and ever-expanding business, the opportunities for your development are endless.

Rewarding You Right

We believe great work deserves great rewards at Intrepid. That’s why we offer competitive compensation and generous benefits, including comprehensive insurance and ample leave, to support you both in and out of the workplace. We want you to feel valued, cared for, and empowered to bring your best self to work every day.

Note: We will not be accepting any unsolicited resumes or CVs from headhunting or recruitment agencies at this point. Any CVs or profiles shared with us will not be entertained, and in the event of dispute, Intrepid will not be liable for any material compensation to third parties.