People Operations Admin Executive

About Intrepid Vietnam

Intrepid Asia is a leading Ecommerce and Digital Solutions Provider in South East Asia. We offer end-to-end omni-channel ecommerce management, a wide range of Digital Marketing Services and advanced Market Intelligence, all powered by state of the art inhouse Technology to our client base of leading international brands across all key marketplaces and social platforms in all 6 SEA countries. Brands love our regional presence, our excellent data-driven and growth-focused services which are enabled by the strongest team in the industry, and our advanced marketing and tech capabilities.

We are growing rapidly and as the exclusive partner of Flywheel in SEA, we offer many exciting opportunities to work with leading brands across multiple categories and key industry players. By joining us, you will work on the cutting edge of digital commerce in SEA, and experience what it takes to drive a successful ecommerce business end to end.

The team you will be part of

Reporting to the Senior People Operations Specialist, you will serve as a key support for the HR function in Vietnam. In this role, you will primarily be responsible for managing daily HR operational tasks and ensuring compliance with internal policies and local labor regulations. Your responsibilities will include supporting core HR processes such as employee life cycle, office-related administration and other ad-hoc tasks as assigned to ensure smooth and efficient people operations.

As a People Operations Admin Executive, you will take charge of

1. People Operations & HR Administration

• Manage day-to-day HR operational activities including onboarding, offboarding, movements, employee documentation, and HR records management ((e.g. new hires, promotions, transfers, re-designation, resignations/terminations etc);
• Maintain and update employee data in HRIS and ensure accuracy of personnel records;
• Support employee lifecycle processes such as contract preparation, probation confirmation, employee transfers, and status changes;
• Assist in maintaining HR policies and internal documentation;
• Assist in maintaining the Admin process throughout the country and under our Group.

2. Compliance & Employee Support

• Maintain proper filing and documentation for HR compliance and internal audit purposes;
• Support internal communications related to HR policies, processes, and updates;
• Act as the first point of contact for employee HR-related inquiries;
• Process employee requests for information and related employment visas, permits, and regulatory applications.

3. Office Administration

• Support daily office administration to ensure a well-functioning and organized workplace environment;
• Coordinate office supplies procurement and manage relationships with office vendors and service providers;
• Assist in managing office facilities, transportation, meeting rooms, and workplace logistics;
• Support the organization of internal events, team activities, and company gatherings.

4. Other ad-hoc tasks as assigned.

What we are looking for - the ideal profile

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• At least 6 months - 1 year of experience in HR operations, HR administration, office administration, or People Operations. Fresh graduates are welcome to apply
• Basic understanding of Vietnam labor law and HR compliance.
• Detailed-oriented with strong people, organizational, and administrative skill
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and work in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and G-suite.
• English communication skills are preferred.
• Able to start work immediately or with short notice is an advantage.

In return, you will be getting

• Tackling the sophisticated people's challenges in the rapidly evolving e-commerce landscape with data insights and innovative solutions.
• You will be joining an all-star People Team that consistently raises the bar by combining the systems and processes of a small multinational with the collaborative, innovative, and agile spirit of a startup in an ever-evolving world.
• With our team’s rapid growth and the People Team launching new initiatives to enhance both employee experience and performance, you will benefit from a wide range of opportunities for development. Our structured learning programs covering both functional skills and broader growth are designed to support you at every stage of your journey.
• Our supportive culture and close collaboration between regional and local teams create a close-knit work environment which many in our team love and thrive in.

We also offer

Best of Both Worlds

We are a scale up: the sophistication of a small multinational, with the agility of a start-up. This means you get to work on cutting-edge projects, and besides your 'standard' job description, we love to see you show entrepreneurial initiative and want to see your take on how you can take your role and our company to the next level. Good ideas get implemented. You are the master of your own destiny.

Culture that Brings Out the Best

At Intrepid, culture is not just a buzzword, it is what we practice at work every day. We believe in collaboration over competition, transparency over politics, and willingness to learn over ego. You will be part of a team where people genuinely support one another, celebrate wins together, and face challenges head-on as one. We put our all into the work but we balance it with fun, whether that is through team lunches, after-work hangouts, events or shared laughter in the office. This is a place where you can thrive professionally while having a great time.

Grow Without Limits

Learning at Intrepid is constant and dynamic. You will have access to formal training through face-to-face sessions, coaching and our very own Intrepid Academy. On top of that, real-world experience such as leading clients, working with advanced tech, and mastering best-in-class processes will accelerate your growth every step of the way. Surrounded by a talented team that raises the bar daily, in a rapidly growing and ever-expanding business, the opportunities for your development are endless.

Rewarding You Right

We believe great work deserves great rewards at Intrepid. That’s why we offer competitive compensation and generous benefits, including comprehensive insurance and ample leave, to support you both in and out of the workplace. We want you to feel valued, cared for, and empowered to bring your best self to work every day.

Note: We will not be accepting any unsolicited resumes or CVs from headhunting or recruitment agencies at this point. Any CVs or profiles shared with us will not be entertained, and in the event of dispute, Intrepid will not be liable for any material compensation to third parties