Finance Associate

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the direct supervision of the National Finance Officer and overall supervision of Resources Management Officer in Ankara, Türkiye, the incumbent will be responsible for providing finance support services to the mission’s activities. In particular, the incumbent will be responsible for the following tasks.

1. Prepare payment request with proper verification of support documents and invoice verification.

2. Enter transaction in WAVE.

3. Reconcile and review payable/receivable vendor's account and ensure clearing procedure have been made on specific time according to contract or PO. Follow up with outstanding advances.

4. Monitoring and follow up with procurement department for clearance of commitments due on/before closing of running month.

5. Deal with the bank as necessary, including monitoring the mission's balances in the bank; checking the Bank Balance everyday.

6. Ensure that payments and other financial transactions are done in a timely and efficient manner;

7. Proper recording/filing of hard copy of financial documents.

8. Ensure correctness of disbursements and adherence to IOM accounting rules and procedures;

9. Prepare weekly payment schedule in coordination with other departments (i.e AVRR, Operations, CO/PDO and MHAC)

10. Calculate weekly operational advance needs and submit the advance requests to Ankara Finance Unit and related banks.

11. Disburse operational advance cash payments to beneficiaries while assisting other departments (i.e AVRR, Operations, CO/PDO and MHAC).

12. Carry-out the weekly cash count with National Finance and Administrative Officer for the operational advance and keep the vendor account balance at minimum by preparing the payment documents on timely manner

13. Perform any other related duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor's degree, preferably in Accounting or Business Administration with Professional certification as Chartered Accountant or certified public accountant will be highly regarded or an equivalent combination of relevant training and field experience, specifically in IOM accounting systems with at least two years of finance and accounting experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Knowledge of IOM accounting systems, ORACLE software and procedures a distinct advantage.
  • Ability to prepare clear and concise reports and to analyze and interpret source information and data.
  • High level of computer literacy is required, particularly in IOM computerized accounting systems.

  • Good knowledge of MS office, specifically EXCEL.

Skills

• Good communication skills.

• Personal commitment, efficiency, flexibility, drive for Results, respect for diversity and creative thinking.

• Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds are a requirement.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Turkish and English is required (oral and written)

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies - behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies