Human Resources Coordinator

Location: Indianapolis - Downtown Campus

Job Type: Full-time

Classification: N-5

Salary Range: $18.50 - $22.00/hr. (based on experience)

Reports To: Director of Human Resources

Who We Are:

Ivy Tech is Indiana’s community college and workforce engine, delivering: high-quality learning experiences that propel Indiana’s communities, measurable economic return, excellence in teaching, and industry-aligned credentials of value, empowering every learner to achieve lifelong success.

Our Values:

• Empathy: We lead with care and connectivity, ensuring we meet our students where they are.
• Integrity: We act responsibly and ethically in the best interest of our students, employees, partners, institution, and the State.
• Agility: We move with purpose and adapt to the evolving needs of our students, employers, and the State.
• Impact: We exist to change lives through quality education. Our work strengthens individuals, families, communities, and the future of Indiana.

About the Role:

The Human Resources Coordinator is a key member of the Indianapolis Campus Human Resources team, providing responsive, accurate, and employee-centered HR services across the employee lifecycle. The Coordinator serves as a frontline resource for employees and supervisors while managing a broad range of HR processes, including employment authorization and I-9 compliance, onboarding and orientation, employee verification, fee remission programs, reporting, and employment-related transactions.

Success in this role requires strong organization, sound judgment, attention to detail, discretion, and the ability to work with a high degree of independence while managing competing priorities. The Coordinator responds to routine HR questions, applies established policies and procedures, resolves matters within the scope of the position, and appropriately escalates complex or sensitive issues.

The Coordinator also supports employee engagement, recognition, training, and continuous improvement of HR resources and processes. This position is an important connection point between employees and Human Resources and contributes to a positive employee experience through professionalism, responsiveness, initiative, and consistent service.

****RESUME AND COVER LETTER REQUIRED FOR CONSIDERATION****

Required Skills and Competencies:

• Ability to follow and apply College, state, and federal HR policies, procedures, and regulatory requirements, including understanding the importance of timely and accurate HR documentation.
• Proficiency in Microsoft Word, Excel, and PowerPoint, with the ability to learn and use Workday and other HR systems.
• Ability to handle sensitive information with discretion and exercise sound judgment regarding routine and sensitive HR matters.
• Knowledge of HR onboarding processes and requirements, including required employment documentation, pre-employment activities, employee records, and coordination of new hire and adjunct onboarding and orientation
• Ability to provide professional and responsive service to employees and supervisors, handle sensitive information appropriately, and recognize when matters should be escalated.
• Ability to accurately enter, maintain, review, and retrieve confidential employee information using HR systems and reporting tools.
• Ability to work with a high degree of independence, prioritize competing responsibilities, and meet established deadlines.
• Knowledge of I-9 collection and processing, employment authorization requirements, and applicable timelines, with an understanding of the importance of accurate documentation and compliance.

Preferred Additional Skills:

• Two years of experience in human resources or a related administrative role.
• Experience with onboarding, orientation, employee transactions, or HR administration.
• Experience supporting employee engagement, recognition, training, or internal communications.
• Working knowledge of Workday or another Human Resources Information System (HRIS).

Key Responsibilities:

The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

• Manage HR processes and transactions throughout the employee lifecycle, ensuring accurate, timely, and consistent completion of assigned activities.
• Manage I-9 and employment authorization processes, including collection and review of required documentation, E-Verify processing, monitoring regulatory timelines, resolving routine discrepancies, and ensuring compliance with federal and College requirements.
• Coordinate HR onboarding and orientation for employees, adjuncts, contingent hires, and student workers, including required employment documentation, pre-employment activities, system transactions, communications, and orientation logistics.
• Serve as a frontline HR resource for employees and supervisors by responding to routine questions, explaining established policies and processes, resolving matters within the scope of the position, and appropriately escalating complex or sensitive issues.
• Maintain accurate and confidential employee records and HR data, including processing employment transactions, maintaining documentation, and preparing standard and ad hoc reports using Workday and other HR systems.
• Support the employee experience and HR operations through employee verification, fee remission and tuition assistance programs, HR communications, training, employee engagement and recognition initiatives, and continuous improvement of HR resources and processes.

Education and Experience:

• Associate degree in a related field or technical/industry certification with substantial related experience;
• In lieu of an associate degree, three to five years of relevant human resources or administrative experience.

Why Join Us?

• Opportunity to support employee engagement and HR operations in a mission-driven educational environment
• Collaborative team culture focused on service, organization, and continuous improvement
• Competitive hourly compensation and benefits package
• Opportunities for learning, development, and professional growth

Must demonstrate ability to promote an environment that reflects the broad backgrounds represented by our students and employees and which every individual feels respected and valued.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

Educational Benefits

• Fee remission for employees, spouses, and dependent children

• Tuition assistance for undergraduate, graduate, and doctoral programs

• Paid professional development opportunities

Work-Life Balance

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)

Additional Perks

• Eligibility for Public Service Loan Forgiveness

• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future-because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.