Executive Assistant

Contract to start ASAP

Duration: 365 days with a possible extension.

RESPONSIBILITIES

To provide efficient and effective assistance to the National Director for Operations (NDO) and Deputy Directors (DDs), to include diary and email management, and ensuring they are cognisant of essential priorities and communications.

To work collaboratively and in partnership with the colleague Executive Assistant (Operations) in carrying out the responsibilities of the post.

To work collaboratively with the Chief Executive's secretariat and the Assistant

Directors' support officers.

To provide a comprehensive administrative service for the Senior Practice Leaders team, the Operational Management Team and other senior management meetings, which will include coordinating and distributing relevant documentation in a timely manner, noting key actions, monitoring and tracking the status of all agreed actions, and producing progress reports and updates as required.

To be responsible for producing robust project plans and to monitor and track the status of agreed actions, identifying at an early stage any potential risks to the projects and taking appropriate action.

To ensure that all deadlines are met by recording all requests for work commissioned by the NDO and DDs and progress chasing internal and external partners and colleagues as required.

To provide an efficient personal assistant service including making all practical arrangements (e.g. travel, meetings, preparing papers) to maximise the effectiveness of the NDO and DDs.

To be responsible for efficient and effective running of executive meetings through coordination and booking of meetings, including all associated administration, e.g. notice of meetings, co-ordinating papers, hospitality, and contributing as appropriate.

To remain well informed of all key corporate decisions, strategies, policies and procedures and to keep abreast of current issues within the children's sector.

On behalf of the NDO and DDs, to ensure good communication with Cafcass Board Members and the Corporate Management Team, and externally with Ministers and Government officials/departments, in particular communication with Whitehall and the Judiciary and the President of the Family Division's office, including drafting of correspondence

Disclaimer: On applying for this vacancy, you agree that your personal details will be passed onto our client for their consideration of your suitability for the role. I acknowledge that it is my responsibility to notify iWork Recruitment Limited of any hirer who I do not want my details to be passed onto.

OR113693-08-26