Executive Support Officer

Contract to start ASAP

Duration: 13 weeks with a possible extension.

Responsibilities:

Maintain an up to date understanding of the relevant functions, operations, programmes, priorities and issues of the Council, councillors, key external public and private sector partners.

Exercise a high degree of discretion and sensitivity in dealing with internal and external stakeholders, councillors and partners, and showing a particular awareness of political sensitivities.

Work independently as part of an Executive Support team, supporting collaboration, matrix working and team performance.

Operational requirements including

Act as single point of contact for a senior officer (or group of officers)

Manage the daily diary and correspondence on behalf of a senior officer (or a group of officers) ensuring communications are dealt with in an efficient and effective manner with the ability to prioritise accordingly.

Manage and respond to enquiries and referrals on behalf of senior managers as appropriate.

Minute meetings and producing documents and presentations.

Maintain efficient and appropriate electronic filing systems in line with council policies and procedures.

Prepare strategic and high level briefings and presentations across the council's business for Director as required.

Prepare complex reports, discussion papers, briefs, presentations or other documents appropriate to a variety of audiences, demonstrating an advanced level of knowledge of council systems and software packages

Collating and reviewing documents to ensure correct filing and archiving are undertaken by using or developing appropriate document management systems

Disclaimer: On applying for this vacancy, you agree that your personal details will be passed onto our client for their consideration of your suitability for the role. I acknowledge that it is my responsibility to notify iWork Recruitment Limited of any hirer who I do not want my details to be passed onto.

OR113972-09-26