V101 - Family Law Executive Assistant

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Job Description:

At Job Duck, we are looking for a proactive and intellectually curious Family Law Executive Assistant to support a growing family law practice. This role is ideal for someone who enjoys creating structure, managing daily operations, and helping a busy attorney stay organized and productive. You will serve as a key point of contact for communications, scheduling, email management, and administrative coordination while also helping improve systems and workflows. The ideal candidate is professional, adaptable, eager to learn new skills, and excited about growing alongside a collaborative and supportive legal practice. If you enjoy taking ownership of your work, finding solutions, and contributing to a positive work environment, this could be an excellent opportunity for you.

• Monthly Compensation Range: From 1,060 to 1,150 USD

Responsibilities include, but are not limited to:

• Provide dependable support in a fast-paced legal environment
• Assist with workflow organization and process improvements
• Identify opportunities to improve efficiency and organization
• Ensure timely follow-up on communications and tasks
• Support client intake activities as responsibilities expand
• Coordinate and maintain calendars and appointments
• Maintain and configure Clio as needed
• Collaborate with legal staff to support ongoing case-related administrative needs
• Maintain accurate records and administrative documentation
• Help implement and manage future AI-based automations
• Schedule meetings and manage related logistics
• Take and relay accurate messages
• Answer and manage incoming phone calls
• Support day-to-day administrative operations
• Monitor and manage the attorney’s email inbox

Requirements:

• 1 year of experience working as an executive or administrative assistant in a law firm
• Strong verbal and written communication skills in English
• Ability to manage multiple priorities while maintaining attention to detail
• Comfortable working independently and taking initiative
• Interest in learning new processes, technologies, and legal support functions
• Experience handling client communications and administrative workflows preferred
• Professional phone etiquette
• Client communication and message handling
• Organization and prioritization
• Attention to detail
• Problem-solving skills
• Technology adaptability
• Process improvement mindset
• Time management
• Initiative and accountability
• Professional and courteous demeanor
• Intelligent and resourceful approach to work
• Willingness to learn and develop new skills
• Ability to work collaboratively while remaining self-directed
• Positive attitude and sense of humor
• Growth-oriented mindset

• Location and timezone: Remote, Mountain Standard Time (MST)
• Working Hours: Monday to Friday
• Expected call volume: Light (1-5 calls per day on average)
• Software and Tools Required: - CRM: Clio - VOIP: Google Voice/DialPad - Email/Calendar: Google Suite

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions!

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.