Buyer's Assistant
Experience: - Minimum 2years’ experience in a similar role / in a retail environment
Reporting Structure: - HOD of Buying Department
Qualification: - Minimum requirement of a Matric + 2 years’ experience in a similar role / in
a retail environment
- Qualification in Fashion Design / similar administrative role (advantageous)
- Driver’s License
- Advanced Microsoft Excel Skills
- Experience in a similar role in retail buying is advantageous.
Job Purpose: - The Buyers Assistant supports the needs of the Buying Department and Senior Buyers and needs to be proficient across all tasks relating to these roles.
Competencies (skills and attributes):
- Manage Time Efficiently
- Strong Numeracy and Literacy Skills
- Data expert (advanced excel)
- Excellent communication Skills
- Excellent administrative Skills
- Highly flexible and adaptable to suit departmental needs
- Ability to work within a team and as an individual
- Strong analytical and problem-solving skills
KEY RESPONSIBILITIES:
Order Administration
- Update OTB (Open to Buy) sheets and notify Buyers
- Administration of all products and orders placed by Buyers
- Product and orders control checks to ensure data integrity
- Manage Kimble, swing tag and courier requirements
Reporting
- Follow up on outstanding orders and report to Buyers
- Compile competitive pricing reports
- Assist Buyers in compiling specific reports eg, best/worst sellers, promotion product
Delivery and Quality Approvals
- Sign off product deliveries against Buyers order specifications
- Sign off on product quality using sample received from warehouse
Sample Control
- Sample follow ups with suppliers
- Maintain sample archiving processes
- Prepare samples for review and promotional activities
- Compile review outcome document
- Assist with sample management in the promotion process and oversee correct use of product
On the Buyers behalf.
Store support
- Timeous feedback to relevant persons on store and customer enquiries.