Events Coordinator
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Salary
≈ $11k – $19k per year (Estimated)
Location
In office (South Africa)
Seniority
Junior · 2+ years exp
Employment
Full-Time
Confirmed on the employer's own hiring board on Nov 1, 2026. First seen by Alion on Oct 29, 2026. Job Mail scores C on the Alion truth index.
Overview
Company
Impact
Profile match
Job Mail is a South African online job board offering a large selection of vacancies across the country and some positions abroad. Job seekers can search and apply for jobs online, upload a CV and receive job alerts, while employers and recruitment agencies can advertise positions to a broad national audience. The brand is one of the longer-established names in South African job advertising and is operated from South Africa.
Requirements:
- Tertiary qualification in Business Administration, Events Management, Tourism, Project Management, or field that allows for good interpersonal skills and project management skills like Teaching or Psychology.
- Proven experience in event coordination, office administration, or project management.
- 2-4 years of relevant experience in administrative, event coordination or project management roles.
- South African citizenship or valid work permit
- At least a year’s experience with basic bookkeeping and forecasting.
- Experience in leading or heading up projects.
- Working with suppliers, and travel agents.
- Working understanding of events managing and costing.
- Experience with travel logistics: booking accommodation, hiring cars and booking flights.
- Experience with visa applications.
- Experience working with multiple teams and concurrent tasks..
- High proficiency in Excel and Google Sheets (budgeting, timelines, task trackers).
- Basic understanding of bookkeeping and financial documentation processes.
- Ability to source key information quickly is essential.
- Ability to work independently while managing multiple deadlines and stakeholders.
- Ability to chase and manage vendors and suppliers are essential.
- Branding expertise: the ability to apply and evolve a corporate identity across multiple formats and applications
- Excellent communication and interpersonal skills, as well as professional telephone and email etiquette
- Flexibility and adaptability as plans need to be changed from time to time.
- Strong organizational and multitasking abilities with keen attention to detail.
- Event Logistics & Coordination
- Oversee logistical planning and execution for all trade show events, exhibitions, and hosted functions.
- Secure attendance registrations, exhibition spaces, and booth placements at key industry events.
- Coordinate vendor relations, travel bookings, venue arrangements, catering, and accommodation for team members.
- Liaise with internal teams to ensure all deliverables (branding, merchandise, booth design, content) are completed on time and meet specification.
- Cross-Functional Collaboration
- Work closely with the Marketing & Branding team on booth design, branded materials, press releases, and content creation.
- Support Sales, Engineering, and Business Development with Visa applications and international travel preparations.
- Communicate effectively with Accounts, Senior Management, and department leads to ensure budget compliance and approvals.
- Administrative & Financial Support
- Maintain and update the travel and events expenses spreadsheet.
- Track and submit local and international invoices, quotes, and purchase orders.
- Liaise with the finance team regarding wire transfers, reimbursements, and online purchases.
- Ensure all costs are tracked and aligned with approved event budgets.
- On-Site Event Support (as needed)
- Coordinate setup, catering, décor, and staffing for in-house events (e.g., team building, partner collaborations, customer hosting).
- Serve as point-of-contact during events to troubleshoot and ensure smooth execution.
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