General Buyer

- Purchase Order Administration

• Create and convert approved purchase requisitions into Purchase Orders (POs)
• Ensure POs are issued accurately and within agreed turnaround times
• Monitor and maintain open PO reports
• Track order acknowledgements and supplier confirmations
• Follow up on unconfirmed orders and overdue supplier responses
• Assist with PO amendments, cancellations, and revisions where required

• Proactively expedite open orders and backorders
• Follow up on scheduled deliveries to ensure on-time supply
• Escalate critical late deliveries to Buyers and Procurement Management
• Communicate delivery updates to branches and internal stakeholders
• Maintain an accurate overdue order tracker
• Assist in resolving supply shortages and urgent operational requirements

• Source routine and low-risk commodities within delegated purchasing authority
• Obtain competitive quotations from approved suppliers
• Conduct RFQs and prepare quote comparisons
• Ensure compliance with procurement procedures and approved supplier requirements
• Support buyers with tactical sourcing activities and supplier follow-ups

• Resolve invoice, pricing, and Goods Received Note (GRN) discrepancies with suppliers and Finance
• Follow up on supplier documentation requests
• Assist with supplier onboarding administration as directed by the buying team
• Maintain supplier communication records

• Maintain item master information within the ERP system
• Ensure accuracy of: * Units of Measure (UoM) * Supplier lead times * Minimum Order Quantities (MOQ) * Supplier reference * Pricing information where applicable * Support data quality initiatives

• Compile and maintain procurement reports
• Update open order and overdue delivery reports
• Monitor procurement KPIs and provide weekly status updates
• Assist buyers with reporting requirements and project administration

• Provide workload relief to Buyers across multiple categories
• Assist with procurement projects and improvement initiatives
• Crosstrain on key commodity groups
• Provide procurement coverage during leave periods and peak demand periods
• Perform additional procurement related duties as required.
• Key Performance Indicators (KPIs)

• PO cycle time from approved requisition to PO creation
• Number of PRs processed per month
• Open requisition backlog

• On-time delivery follow-up completion
• Reduction of overdue PO lines
• Backorder resolution turnaround time
• Expedite requests closed within SLA

• Percentage of purchases supported by:
• Three quotations
• Contract pricing
• Approved catalogues

• ERP item master accuracy
• Supplier data accuracy
• PO accuracy rate

• Response time to branch enquiries
• Resolution time for delivery queries
• Stakeholder satisfaction feedback

• Raise Purchase Orders within approved workflows
• Request quotations from approved suppliers
• Expedite deliveries and communicate with suppliers
• Prepare supplier comparisons and recommendations

• Use approved supplier lists only
• Adhere to procurement SOPs
• Follow ISO-related purchasing requirements
• Maintain B-BBEE supplier documentation where required
• Ensure procurement records are accurately maintained and auditable