Operations and Admin Coordinator - Paarl

Maintenance Administration: Manage job cards, capture maintenance data, track work progress and coordinate maintenance activities.

Fleet Management: Schedule vehicle services and repairs, obtain quotations, raise purchase orders and maintain accurate vehicle records.

Preventative Maintenance: Coordinate and monitor scheduled maintenance of plant and equipment across the group.

Fuel Monitoring: Monitor diesel and paraffin levels, oversee daily dipstick checks and coordinate fuel orders with suppliers.

Records & Filing: Maintain accurate digital records of invoices, job cards, service reports and related documentation.

Spare Parts Coordination: Monitor critical spare parts and coordinate blade-sharpening schedules to minimise operational downtime.

Safety & Compliance: Track fire equipment certifications, calibrations, pressure testing, load testing and other required safety checks.

Insurance Claims: Compile and submit supporting documentation, liaise with insurers and follow up on claims until finalisation.

Director Support: Coordinate meetings, prepare minutes, source suppliers, compare quotations and manage follow-ups and ad hoc administrative tasks.

Requirements

Relevant administrative qualification or equivalent experience.

Previous experience in operations administration, maintenance coordination, fleet administration or a similar role will be advantageous.

Strong organisational, planning and time-management skills.

Good computer skills, particularly Excel and electronic record-keeping.

Excellent communication and follow-up skills.

Ability to coordinate multiple tasks and work with different departments and external service providers.

proactive, reliable and detail-oriented approach.

Please email your CV through to [email protected] with a photo, salary expectation, location and availability