Site Assistant & Receptionist

Job Overview

Duties and Responsibilities

Reception and Front Office Management

• Serve as the first point of contact for the Boksburg Carbody Operations plant
• Receive and direct visitors, contractors, and employees
• Coordinate visitor sign-in and meeting room allocation
• Handle incoming calls and general enquiries

Office Administration and Coordination

• Manage general office administration and maintain office supplies
• Support office upkeep and day-to-day office readiness
• Coordinate administrative requests and maintain shared trackers

Meeting and Event Coordination

• Coordinate meetings, prepare agendas, and follow up on action items
• Support site events, employee engagements, and internal communications

Operational and Site Team Administrative Support

• Provide administrative support to the Operations team
• Assist with compiling routine reports and presentations
• Support onboarding logistics for new employees and contractors

Procurement and Services Administration

• Support site indirect purchasing administration and services coordination
• Maintain records for office services and support travel coordination

Communication, Liaison, and Continuous Improvement

• Act as an administrative point of contact for employees and visitors
• Build effective working relationships across the site
• Identify opportunities for office administration improvements
• Support office improvement initiatives and projects

Requirements

• Minimum 3-5 years' experience in office administration or related roles
• Experience in a manufacturing or industrial environment is advantageous
• Good command of Microsoft Office and fluent in English

• Diploma or certificate in Office Administration or Business Administration
• Exposure to SAP / ERP systems is advantageous
• Additional training in reception or customer service is a plus