Specialist: Inventory Control

Key responsibilities

1. PromoShop admin

• Review operations schedules and production requirements to ensure timely order fulfilment
• Verify orders received from clients
• Collate list orders and submit to MSSI for approval
• Submit approved list to stock coordinator for processing
• Keep register of weekly orders
• Liaising with MSSI and updating register of reps and brokers regularly
• Submit orders for new stock to supplier
• Liaise with Payroll for deductions o List commission deductions on relevant platform, ensure accuracy of information provided vs order forms and submit before cut off to Payroll o Recon deductions by comparing Payroll report and deduction sheet submitted
• Conduct price checks regularly with promo form vs supplier invoice
• Collate supporting documentation for payments
• Manage processing of payments
• Assist with telephonic enquiries/requests from SMs
• Maintain updated and accurate records of inventory, including transfers and cycle counts
• Check and approve control sheet for Facilities as soon as MSSI has approved orders
• Monitor condition of storeroom
• Review documentation and monitor product codes to search for discrepancies
• Monitor received stock from suppliers, if quantities are checked and do random quality control of products
• Troubleshoot quantity discrepancies between stock and records
• Monitor non-delivery of parcels to the branches
• Monitor rotation of content of promo display cabinet
• Manage stock take in July and December with Finance
• Track rates of accuracy, purchase and return as well as defective items to inform quality control decisions
• Perform critical inventory tasks to ensure the correct amount of items are in stock
• Oversee inventory and supply chain management according to company guidelines
• Manage critical inventory tasks to ensure the correct amount of items are in stock
• Develop and implement improvements to existing operational procedures in order to maximize efficiency and cut operations costs.

2. Liaison with sales and employees

• Support marketing strategies as identified. Identify the promotional items against prize, availability and suitability.
• Build and maintain relationships with stakeholder
• Identify relevant role players through networking efforts
• Respond to sales inquiries and purchase orders; process orders for shipment
• Communicate relevant issues to stakeholder
• Advertise specials
• Notify SMs and all involved of closures of PromoShop
• Deal with enquiries on deliveries or shortages of stock
• Deal with special requests pertaining to projects
• Update SMs re the status of their reps' and brokers' orders or if order was declined
• Manage projects as agreed with role-players
• Source products for special projects and meet deadlines
• Investigate new stock items for the PromoShop
• Source replacement stock if items are discontinued from supplier

3. Stock ordering, management and forecasting

• Research and determine trends
• Manage & implement projects
• Investigate new stock items and source replacement stock when items are discontinued
• Collect and analyze data to determine appropriate order quantities
• Facilitate logistical arrangements
• Check monthly invoice vs delivery notes received
• Develop and implement improvements to existing operational procedures in order to maximize efficiency and cut operations costs
• Statistical analysis of stock, purchases and relevant trends
• Identify discrepancies & process adjustments
• Manage applications & approval process

4. Statistical Analysis

• Collect, interpret and analyze information pertaining to the stock in the PromoShop
• Prepare reports and share with manager
• Prepare, maintain, monitor and report on budget
• Prepare, generate, and file financial inventory reports; review reports monthly with management

5. Adhoc duties

• Assist with ad hoc tasks for Assupol Cares and Events

Requirements

• Matric
• Financial related qualification
• Driver's license
• 1 year Administration
• 2 - 3 years Inventory control/ Stock control

Send your CV and latest pay slip to [email protected]

ATripleA Recruitment and Temps

www.aaaa.co.za

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