Training Coordinator

Job Overview

Position: Training Coordinator

Reporting to: Training Manager

Location: CPT - Northern Suburbs

Region: Western Cape

Seniority Level: Mid Career (4 - 6 yrs exp)

Type: Permanent

Job Description

Duties and Responsibilities:

• Coordinate and oversee day-to-day training activities.
• Develop and maintain training plans based on operational, regulatory, and organisational needs.
• Execute full training logistics, including: o Scheduling internal and external training o Arranging venues and resources o Preparing training materials and printing o Processing training registers and certificates o Managing filing and documentation
• Communicate schedules, changes, and requirements to operations and training teams.
• Maintain training accreditations in line with local regulatory requirements.
• Ensure audit readiness for all training-related processes.
• Support skills development reporting, including: o ATR (Annual Training Report) o WSP (Workplace Skills Plan) o BBBEE training compliance
• Maintain high-quality training records on: o SharePoint o LMS o Offline databases o Hardcopy files
• Ensure all training meets the highest standards in line with the Learning & Development policy.
• Support monitoring of training delivery quality, trainer performance, and team metrics.
• Assist in designing and updating local training courses to meet organisational and regulatory standards.
• Help ensure operational teams remain compliant with training validity requirements.
• Create and process purchase orders for internal and external training providers.
• Liaise with Finance to ensure accurate invoice tracking, reconciliation, and payment follow-up.
• Support creditor management, including confirming training service delivery before payment.
• Assist with debtors where applicable (e.g., cross-charging stations or departments).
• Maintain accurate financial records for training-related expenses for month-end reporting.
• Complete monthly training administration tasks (attendance tracking, compliance summaries, cost reporting).
• Prepare month-end reports for the Training Manager or L&D leadership.
• Participate in and support ad-hoc projects and assignments as delegated.
• Ensure timely completion of all deliverables with high accuracy.
• Actively engage with OA Operations, Training Instructors, HR, Finance, and other key stakeholders.
• Provide clear and proactive communication regarding training schedules, compliance gaps, and requirements.
• Support and guide junior training staff where necessary.

• Excellent organisational skills
• Attention to detail
• Ability to manage multiple training and development activities simultaneously
• Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint)
• Strong administrative and record-keeping skills
• Ability to manage and maintain digital and physical training files (SharePoint, LMS, etc.)
• Basic financial understanding (POs, reconciliations, tracking invoices)
• Strong work ethic and high attention to detail
• Ability to work under pressure and take initiative
• Flexible, adaptable, and solutions-oriented
• Strong organisational and multitasking ability
• Collaborative and supportive team player
• Good communication and interpersonal skills
• Capability to handle sensitive and confidential information professionally
• Highly organised with excellent record-keeping discipline
• Ability to maintain compliance across multiple training streams
• Strong communication and stakeholder engagement
• Confident in managing training logistics end-to-end
• Comfortable with financial tracking and administrative tasks
• Proactive, reliable, and committed to continuous improvement