Bank Reconciliation Specialist

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Bank Reconciliation Specialist based in United States.

This role supports accurate and timely payment processing by ensuring client deposits and banking activity are properly reconciled.

You will manage daily, weekly, and monthly reconciliation activities across multiple client accounts in a structured, deadline-driven environment.

The position requires careful attention to detail when downloading statements, processing remittance files, validating deposits, and researching discrepancies.

You will collaborate closely with payment posting and other operational teams to resolve variances and prevent delays.

Your work will directly contribute to accurate financial reporting, efficient revenue cycle operations, and high-quality service for healthcare providers.

The role is fully remote and offers the opportunity to work with diverse teams and client accounts nationwide.

Success requires strong organization, numerical accuracy, accountability, and the ability to consistently complete work with minimal rework.

Accountabilities

• Prepare monthly bank reconciliations for assigned client accounts and maintain accurate reconciliation records.
• Access bank portals daily to download current month-to-date statements and save documentation according to established procedures.
• Download Lockbox and Correspondence files, apply standardized naming conventions, and upload files to the appropriate document management system.
• Enter daily deposit totals from the previous business day into reporting dashboards.
• Record prior-day deposits on monthly client reconciliation logs and maintain current and prior-month posting logs.
• Research and upload missing remittance documents required for payment posting.
• Investigate posting variances identified through bank statements and coordinate corrective action with the appropriate teams.
• Monitor remittance activity and identify items that have not been posted within established timelines, coordinating with posting teams to ensure timely completion.
• Investigate reconciliation discrepancies and work with relevant stakeholders to resolve variances accurately and efficiently.
• Monitor daily ERA activity to confirm electronic remittances are posting automatically and escalate missing ERA files to the supervisor.
• Provide insurance and check information needed to support ERA setup when required.
• Compare reported deposits with bank statement totals to verify completeness, accuracy, and reconciliation status.
• Identify and appropriately distinguish payments associated with internal and external sources.
• Complete all daily, weekly, and monthly assignments accurately, consistently, and within required deadlines while minimizing rework.
• Follow applicable billing standards, organizational policies, procedures, and relevant state and federal requirements.

Requirements

• High school diploma or GED required.
• At least 1 year of experience reconciling bank account deposits.
• Experience with healthcare payment processing or revenue cycle operations is beneficial.
• Knowledge of payer or payor portals is preferred.
• Strong understanding of basic mathematics, numerical accuracy, and reconciliation principles.
• Strong proficiency with Microsoft Outlook, Word, and Excel, including pivot tables, as well as database applications.
• Basic computer, internet, telephone, scanner, copier, fax, and related office technology skills.
• Basic touch-10-key proficiency and comfort working with financial and transactional data.
• Ability to read, understand, and apply applicable laws, regulations, policies, and procedures.
• Strong organizational and time-management skills with the ability to prioritize daily workloads and consistently meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to interact professionally and tactfully with individuals with diverse personalities and responsibilities.
• Strong attention to detail and commitment to producing accurate work without unnecessary rework or cross-checking.
• Ability to work independently while contributing effectively within a collaborative, fast-paced remote environment.
• Flexibility to adapt to changing priorities, workflows, and business requirements.

Benefits

• Competitive base compensation determined by geographic location, skills, experience, qualifications, and other job-related factors.
• Eligibility for a discretionary performance-based incentive bonus.
• Full-time remote work opportunity available nationwide within the United States.
• Rewards and recognition opportunities tied to performance.
• Employee referral bonus opportunities.
• Opportunity to develop expertise in bank reconciliation, payment posting, and healthcare revenue cycle operations.
• Collaborative work environment supporting healthcare providers nationwide.
• Equal opportunity workplace committed to inclusion and reasonable accommodations.