Administrative Assistant
Greenville Public Schools is a well-established public school district based in Greenville, serving a mix of suburban and rural communities in Montcalm County and nearby areas. It provides a full K-12 education system with a strong emphasis on preparing students for both college and career pathways.
District Structure & Environment
The district is made up of multiple elementary schools, a middle school, and Greenville High School. Class sizes are generally moderate, which allows teachers to provide more individualized attention. The schools aim to create a supportive environment where students feel safe, engaged, and encouraged to succeed.
Facilities across the district include updated classrooms, technology labs, athletic complexes, and performing arts spaces. Over the years, Greenville Public Schools has invested in modernizing learning environments to keep up with current educational standards.
Job Description
We are currently seeking a highly organized and detail-oriented Remote Administrative Assistant to join our team. The ideal candidate will play a key role in supporting daily office operations, assisting management, and ensuring efficient administrative workflow. This position requires excellent communication skills, a proactive approach, and the ability to multitask in a dynamic environment.
Responsibilities
Manage and organize company documents, files, and records with strict attention to confidentiality and data security
Coordinate meetings, prepare agendas, and take comprehensive meeting minutes for distribution
Respond to internal and external inquiries in a professional and timely manner
Maintain office supplies inventory and place orders as needed to ensure operational continuity
Assist in preparing reports, presentations, and correspondence for management review
Support multiple departments with general administrative tasks and special projects
Ensure smooth day-to-day office operations and workflow across remote and in-office environments
Manage executive calendars, schedule appointments, and coordinate meeting logistics
Monitor and organize email communications, prioritizing urgent matters for appropriate follow-up
Arrange travel accommodations, process expense reports, and maintain travel records
Maintain and update databases, customer relationship management (CRM) systems, and administrative records
Provide administrative support to new team members during onboarding and orientation processes
Identify opportunities for process improvement and recommend solutions to enhance operational efficiency
Qualifications
High school diploma or equivalent required; associate degree preferred
Minimum 1-2 years of administrative or office support experience
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational and time management skills
Excellent written and verbal communication abilities
Ability to handle confidential information with discretion
Detail-oriented and capable of working independently or as part of a team
All your information will be kept confidential according to EEO guidelines.