APM - Project Coordination

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Assistant Project Manager - Project Coordination and Documentation

JLL PDS, Mumbai

Position Overview

JLL Project Development Services Mumbai is seeking a detail-oriented Assistant Project Manager to support project coordination activities across our diverse portfolio of development and fitout projects. This role is ideal for a motivated professional looking to advance their career in project management while contributing to the successful delivery of high-profile real estate projects for leading clients.

Key Responsibilities

Project Planning & Documentation Assist in developing comprehensive project plans, schedules, and work breakdown structures using project management tools. Prepare and maintain project documentation including contracts, specifications, drawings, and regulatory submissions. Support project managers in resource planning, milestone tracking, and deliverable coordination.

Project Monitoring & Reporting Create and maintain regular project status reports, dashboards, and presentations for internal teams and client stakeholders. Track project progress against established timelines and budgets, identifying potential delays or issues early. Compile meeting minutes, action item logs, and project correspondence for effective record keeping.

Communication & Coordination Facilitate communication between project stakeholders including clients, consultants, contractors, and internal JLL teams. Coordinate project meetings, site visits, and review sessions while ensuring proper documentation. Support client communications through presentation preparation and follow-up activities.

Administrative & Records Management Maintain organized project filing systems, both digital and physical, ensuring easy access to critical project information. Manage project correspondence, submittals, approvals, and change orders. Support contract administration and vendor coordination activities.

Quality Assurance Support Assist in quality control processes including document reviews, site inspections, and compliance checks. Support preparation of project deliverables and ensure adherence to JLL quality standards. Maintain project registers including RFI logs, submittal schedules, and punch lists.

Process Improvement Contribute to the development and refinement of project management processes and templates. Support implementation of best practices and standardized procedures across the project team. Assist in lessons learned sessions and knowledge sharing initiatives.

Required Qualifications

Education & Experience Bachelor's degree in Architecture (B.Arch), Civil Engineering (BE Civil), or equivalent engineering discipline from a recognized institution. 4-6 years of relevant experience in project coordination, construction management, or related field with exposure to commercial real estate projects.

Technical Skills Proficiency in project management software (MS Project, Primavera, or similar), Microsoft Office suite (Excel, Word, PowerPoint, Outlook), and document management systems. Basic understanding of construction processes, building systems, and project delivery methodologies. Familiarity with AutoCAD or other design software preferred.

Communication & Organizational Skills Strong written and verbal communication skills with ability to interact professionally with diverse stakeholders. Excellent organizational and time management capabilities with attention to detail. Ability to manage multiple tasks simultaneously while maintaining accuracy and meeting deadlines.

Analytical & Problem-Solving Abilities Strong analytical skills with ability to review project data, identify trends, and support decision-making processes. Basic understanding of project financials, schedules, and resource allocation. Proactive approach to problem identification and resolution.

Preferred Qualifications

Advanced Education Master's degree in Construction Management, Project Management, or related discipline highly preferred. Professional certifications such as CAPM (Certified Associate in Project Management) or equivalent project management credentials.

Industry Knowledge Experience with commercial fitout projects, office developments, or similar real estate projects. Understanding of local building codes, regulatory processes, and Mumbai construction market. Exposure to BFSI, IT, or corporate client projects preferred.

Software Proficiency Experience with specialized construction management software, BIM platforms, or digital collaboration tools. Knowledge of document control systems and electronic project management platforms.

Core Competencies

Detail-oriented with strong documentation skills. Collaborative team player with positive attitude. Adaptable and willing to learn new processes and technologies. Professional demeanor and client service orientation. Ability to work effectively under pressure and manage competing priorities.

Career Development Opportunities

Mentorship from senior project management professionals within JLL's experienced team. Exposure to diverse project types and leading industry clients. Professional development support including training programs and certification assistance. Clear career progression path toward Project Manager and senior leadership roles.

What We Offer

Competitive salary package commensurate with experience and qualifications. Comprehensive benefits including health insurance, provident fund, and performance-based incentives. Dynamic work environment with exposure to high-profile projects and industry-leading practices. Opportunity to work with a global real estate services leader committed to employee development and career growth.

Location: Mumbai, Maharashtra

Department: Project Development Services

Employment Type: Full-time

Experience Level: Mid-Level (4-6 years)

Reports To: Project Manager / Senior Project Manager

To apply, please submit your resume and cover letter detailing your project coordination experience, technical competencies, and interest in advancing your career within JLL's Project Development Services team.

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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