Assistant Facility Manager

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Role : Assistant Facility Manager

Core Responsibilities

Space Management and Operations

• Oversee day-to-day operations of the office floor
• Optimize workspace layout and utilization
• Manage meeting room scheduling and booking systems
• Coordinate moves, adds, and changes within the leased space
• Work within lease agreement constraints

Vendor and Contractor Coordination

• Manage relationships with building management
• Coordinate cleaning services, maintenance contractors, and IT support vendors
• Negotiate and manage service contracts
• Monitor vendor performance and ensure quality standards
• Oversee timely completion of contracted work

Maintenance and Repairs

• Handle tenant-specific maintenance issues
• Report building defects to property management
• Coordinate repairs to fixtures and finishes within leased space
• Ensure prompt resolution of issues affecting employee comfort and productivity
• Liaise with landlord on major building system issues

Health, Safety, and Compliance

• Ensure office complies with health and safety regulations
• Conduct risk assessments
• Maintain emergency procedures and evacuation plans
• Manage first aid supplies and equipment
• Coordinate fire drills and safety training
• Ensure compliance with building rules and lease requirements

Budget Management

• Develop and manage facilities budget
• Track expenses for services, supplies, repairs, and improvements
• Optimize costs while maintaining service quality
• Process invoices and manage vendor payments
• Forecast future facility needs and costs

Employee Services and Support

• Serve as primary contact for facility-related concerns
• Address temperature, lighting, and comfort complaints
• Manage ergonomic requests and workspace adjustments
• Oversee kitchen supplies and office supplies
• Maintain common area resources and amenities

Sustainability and Efficiency

• Champion sustainability initiatives
• Implement waste reduction programs
• Promote energy-saving practices
• Develop and maintain green office policies
• Align sustainability efforts with company values and building requirements

Technology and Systems

• Oversee building access systems and security badges
• Manage workplace booking systems
• Maintain facility management software and databases

Key Skills Required

• Strong communication and negotiation abilities
• Project management and organizational skills
• Problem-solving and quick decision-making capabilities
• Budget management and cost control expertise
• Understanding of building systems and maintenance
• Knowledge of health and safety regulations
• Vendor management experience
• Customer service orientation
• Attention to detail
• Ability to multitask and prioritize

Typical Reporting Structure

• Reports to senior operations leadership, HR, or administrative management
• Serves as liaison between tenant organization and building owner

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.