Assistant Project Lead-Planning and Documentation

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities

Planning & Scheduling

• Develop detailed project plans, schedules, and timelines for interior fit-out projects from inception to completion
• Create and maintain critical path schedules using industry-standard planning software
• Monitor project progress against established baselines and identify potential delays or conflicts
• Coordinate scheduling across multiple trades and stakeholders to ensure seamless project execution

Documentation & Reporting

• Prepare comprehensive project documentation including method statements, progress reports, and as-built records
• Maintain accurate records of project milestones, deliverables, and key decisions
• Generate regular status reports for senior management and clients
• Ensure all documentation complies with project requirements and quality standards

Project Coordination

• Collaborate with design teams, contractors, and vendors to align project deliverables
• Conduct regular site visits to verify progress and identify planning discrepancies
• Facilitate coordination meetings with all project stakeholders
• Support project managers in resource allocation and procurement planning

Risk Management

• Identify potential project risks and develop mitigation strategies
• Track and manage project changes, ensuring proper documentation and approval processes
• Monitor compliance with safety regulations and quality standards

Required Qualifications

Experience

• Minimum 6 years of proven experience in planning and documentation for interior fit-out projects
• Demonstrated track record of successfully managing projects of at least 100,000 square feet
• Experience with commercial, corporate, retail, or hospitality fit-out projects preferred

Technical Skills

• Proficiency in project planning software (Primavera P6, MS Project, or equivalent)
• Strong knowledge of interior fit-out construction processes, trades sequencing, and coordination
• Familiarity with AutoCAD or other design documentation software
• Competent in MS Office Suite (Excel, Word, PowerPoint)

Professional Competencies

• Excellent organizational and time management abilities
• Strong analytical and problem-solving skills
• Exceptional attention to detail and accuracy in documentation
• Effective communication skills, both written and verbal
• Ability to work under pressure and manage multiple projects simultaneously

Preferred Qualifications

• Bachelor's degree in Civil Engineering, Architecture, Construction Management, or related field
• Professional certification (PMP, PRINCE2, or equivalent)
• Experience with BIM coordination and clash detection
• Knowledge of local building codes and fit-out regulations

What We Offer

• Opportunity to work on prestigious large-scale interior fit-out projects
• Collaborative and professional work environment
• Career development and growth opportunities
• Competitive compensation package

Interested candidates meeting the above requirements are encouraged to apply with their updated resume and portfolio of relevant projects.

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.