Assistant Technical Administration Officer
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
What this job involves:
- Maintain and update technical records, maintenance logs, equipment manuals, and as-built drawings
- Assist in preparing work orders, service reports, and contractor performance documentation
- Coordinate with internal engineering teams and external vendors for scheduling, invoicing, and compliance verification
- Support the preparation of statutory submissions, inspection reports, and renewal tracking (e.g., lifts, fire systems, electrical installations)
- Generate routine operational reports (KPIs, backlog status, preventive maintenance compliance) using CMMS or Excel-based tools
- Liaise with tenants, property management, and client representatives on non-technical aspects of engineering requests
- Ensure all documentation adheres to JLL and client quality standards and data retention policies
Required Skills and Experience:
- Associate degree, higher diploma, or professional qualification in engineering, building services, or a related field
- 2-4 years of experience in facilities management, property administration, or technical support roles
- Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS (e.g., IBM Maximo, Fiix, or similar) is a strong advantage
- Basic understanding of MEP systems and Hong Kong statutory requirements (e.g., EMSD, FSD, Buildings Department) is preferred
- Strong organizational, communication, and multitasking skills
- Good command of written and spoken English and Chinese (Cantonese); Mandarin is beneficial
- Accuracy-focused with the ability to manage deadlines and confidential information
Location:
On-site -Hong Kong, SAR, ChinaIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.