Curation/Mailroom Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

As a Curation / Mailroom Coordinator at JLL, you'll be at the heart of creating exceptional employee experiences across our client's corporate offices. This role combines hands-on administration and logistics support with a focus on delivering memorable face-to-face interactions. Working closely with the Workplace Lead, you'll manage the complete spectrum of workplace services-from mailroom operations and event coordination to visitor management and facility support. At JLL, we are collectively shaping a brighter way for our clients, ourselves and our fellow employees, and in this role, you'll be instrumental in making that vision a reality every day. You'll build meaningful relationships with stakeholders across all departments, respond thoughtfully to feedback, and ensure our office environments remain safe, welcoming, and optimally functional. This position requires someone who thrives in a dynamic setting, can juggle multiple priorities with ease, and takes genuine pride in creating spaces where people can do their best work. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience that firsthand as you coordinate with teams, manage vendors, and continuously improve our service delivery standards.

An overview of the role:

• Deliver exceptional on-site administration services across all major office locations, ensuring seamless daily operations, a welcoming environment for employees and visitors, and well-maintained meeting rooms and event spaces
• Manage end-to-end mailroom operations with precision, including mail receipt, identification, processing, and timely distribution, while driving digital transformation through scanning and secure document management in compliance with record management regulations
• Build and maintain strong relationships with stakeholders at all levels, actively responding to feedback and coordinating courier services, legal document handling, and tracking of items in transit
• Conduct regular site inspections and work closely with the facilities management team to report repairs, manage contractors, perform basic troubleshooting, and manage work orders through systems like Corrigo
• Support the Operations Excellence Manager with SOP updates, process improvements, report generation, parking inquiries, and flexible backfill support across various functions to maintain service continuity

Sounds like you? This is what we are looking for:

• Proven experience in a corporate or professional office environment with strong customer service focus, well-developed interpersonal skills, and the ability to manage relationships with key stakeholders while effectively managing expectations
• Excellent time management and project coordination skills, with the ability to meet deadlines, coordinate others to achieve key milestones, and navigate ambiguity with strong problem-solving capabilities
• Strong PC literacy with intermediate to advanced proficiency in Microsoft Word, Excel, and PowerPoint, plus comfort navigating various systems including internet, email platforms, and work order management tools
• Exceptional communication skills including strong verbal and written abilities, active listening, and confident presentation capabilities, with a keen eye for detail and unwavering commitment to quality service delivery
• Physical capability to perform tasks that include lifting objects up to 15kg, such as moving boxes, equipment, or furniture, while adhering to safety protocols, with previous mailroom or mail function experience preferred

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference numberREQ535479

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.