Facilities Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Provide general overall Facility Management services including continuous monitoring of facility. Work with facility managers to handle routine operation management, including: procurement of facilities supplies and services, issuing purchase orders, managing bid requests and service/ construction contracts, and processing of accounts payable and accounts receivable, and engineering coordination to ensure stable and safe office and production environments.

Primary Responsibilities

Administrative Function

• Assist Facility Management Team with tactical planning for the team’s goals and objectives

• Provide facility specific assistance to the project management team as needed or requested

• Manage and maintain small facility management tasks as assigned

• Coordinate campus shuttle service support for Client
• PO tracking, reviewing and issuing

• Provide support for meetings and conference room reservations as needed and directed

• Assist with the coordination and scheduling of maintenance activities

Communication and Relationship Coordination

• Provide general overall facility management services including continuous monitoring of office/facility

• Act as an interface with client, visitors and guests

• Ensure appreciate follow up with customers

• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/ execution of work within client environment with minimal disruption

Compliance

• Properly and effectively administer and maintain all security systems

• Assist with budgetary requests, analysis and reporting

• Assist with researching, analyzing and reporting budget variances

M&E Related

• Assist with office system inspections (HVAC, electrical and mechanical, water supply and drainage), maintenance, and troubleshooting.
• Participate in engineering project coordination and on-site management.
• Budget control, payment processing and reimbursement, and other finance-related administrative tasks.
• Office general affairs management, equipment procurement, and daily administrative support.
• Contract negotiation, lease management, and lease renewal process coordination.
• Engineering vendor evaluation, management, and construction quality/safety supervision.

Job Requirements

Education

• Associates degree in facilities management, building, business or other related field or equivalent work experience (bachelor’s degree, preferred)

Knowledge, Skills, and Ability

• 1+ years of experience in facility management, electrical and mechanical systems, engineering, or general affairs.
• Basic knowledge of engineering, electrical, or electromechanical systems.
• Superior customer service skills and orientation

• Ability to maintain professionalism always under stressful situations

• Ability to plan and manage work under time constraints

• Ability multitask and work without direct supervision

• Proficient in MS Office, and possess strong written, verbal and people skills

• Strong organizational skills and collaborative style

• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.