Facilities Coordinator (m/w/d)

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Reporting to the DACH Lead, the Facilities Coordinator serves as a primary contact for Salesforce employees and visitors. This role manages day-to-day facility operations, delivers reception services, coordinates events, and maintains strong administrative and stakeholder relations to ensure seamless office operations.

Facilities Management

• Act as main point of contact for facility queries, maintenance checks, repairs, and vendor coordination.
• Manage janitorial services, vendor KPI scoring, and handyman schedules, ensuring full compliance with security protocols.
• Coordinate local rollouts of global workplace initiatives (e.g., seating strategies, culture gallery) alongside building management and WPS leadership.

Office Services & Event Support

• Maintain daily office standards, snack and refreshment programs, stock levels, and catering delivery.
• Conduct monthly new hire tours covering office setup, basic Health & Safety (H&S), and security.
• Manage room bookings, catering, AV troubleshooting, and operational execution for in-office events.

Reception Services

• Man reception during business hours, providing a professional, welcoming environment for all guests.
• Handle access control badges, incoming calls, local vendor recommendations, and parking/transport arrangements in accordance with corporate policies.

Communication & Reporting

• Lead local stakeholder and community updates via Slack and email regarding office news, maintenance, and IT updates.
• Act as Stuttgart representative for German WPS meetings, tracking KPIs, project updates, and space management.
• Participate in cross-regional working groups and customer satisfaction initiatives.

Workplace Health & Safety

• Ensure strict adherence to German H&S regulations, documentation, and emergency protocols.
• Assist in organizing local First Aid training and complete all required compliance modules.

Qualifications & Skills

• Experience: Minimum 2 years in Facilities Management or Hospitality (supervisory experience preferred).
• Skills: Strong customer service focus, excellent organizational and multi-tasking capabilities, proactive problem-solving, and effective communication skills in a fast-paced environment.
• Requirements: Flexibility for occasional travel.

Location:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.