Facility Coordinator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator - Toronto

Position Summary

The Facilities Coordinator provides day-to-day operational, administrative, and workplace support for a corporate office environment in Toronto. This role is focused primarily on floor operations, workplace coordination, and administrative support, while also assisting with light mail room and office services responsibilities as needed.

The ideal candidate is highly organized, customer-service-oriented, and capable of managing multiple responsibilities in a fast-paced office environment.

Key Responsibilities

Floor and Workplace Support

• Support daily workplace operations to ensure office spaces are clean, organized, and functioning effectively.
• Conduct routine floor walkthroughs to identify and address workplace or facilities-related issues.
• Coordinate meeting room setups, office reconfigurations, and seating arrangements as needed.
• Assist with employee moves, furniture coordination, and workspace readiness activities.
• Partner with vendors and building management to support workplace operational needs.

Administrative Support

• Provide administrative support for the facilities and workplace team.
• Assist with purchase orders, invoice tracking, work orders, and facilities documentation.
• Maintain operational records, vendor contact information, and service schedules.
• Support reporting, scheduling, and coordination of workplace initiatives and projects.

Mail and Office Services Support

• Assist with incoming and outgoing mail and courier coordination as needed.
• Support package distribution and shipping activities.
• Maintain office supply inventories and coordinate replenishment requests.

Workplace Experience

• Serve as a point of contact for employee facilities and workplace requests.
• Help maintain a professional, welcoming, and well-functioning office environment.
• Support employee events and workplace experience initiatives as required.

Health, Safety, and Compliance

• Support office safety procedures and emergency preparedness activities.
• Report operational, maintenance, or safety concerns promptly.
• Assist with compliance with building and workplace policies.

Qualifications

• High school diploma or equivalent required; post-secondary education preferred.
• 1-3 years of experience in facilities coordination, office administration, workplace support, or related roles.
• Experience in a corporate office environment preferred.
• Familiarity with office operations, vendor coordination, and workplace services.
• Proficiency with Microsoft Office applications.

Skills and Competencies

• Strong organizational and administrative skills
• Excellent customer service and communication abilities
• Ability to multitask and manage competing priorities
• Strong attention to detail and follow-through
• Proactive and team-oriented approach
• Ability to support light physical tasks related to office setup and package handling

Working Conditions

• Standard work schedule is Monday through Friday during regular business hours.
• Position is based in Toronto with regular onsite presence required.
• Occasional lifting, moving of office supplies, or workspace setup support may be required.
• Occasional after-hours support may be required for workplace projects or office events.

Preferred Attributes

• Experience supporting workplace or facilities operations in a corporate office environment.
• Strong interpersonal and stakeholder management skills.
• Ability to work effectively in a collaborative and service-oriented environment.

Estimated compensation for this position:

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

Opening Type:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.