FM Soft Services
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Job Aim:
Facility Manager will be responsible for managing all aspects of the facility management service delivery system in client location; primarily Asset Management and Operations. In this capacity, the Facility Manager is accountable for the achievement of the Management Plan and all key performance indicators including responsibility for managing the capital and expense budgets, short and long-term regional projects, operations and maintenance, interface with senior managers in client facility team and business units, coordination with other key managers within facility alliance partner organizations and customer satisfaction.
Competencies
- Communication skills
- Planning and organizational skills
- Negotiation skills
- Problem analysis
- Decision-making
- Judgment
- Client service orientation
- Adaptability
- Team work
- Presentation skills
- Computer Knowledge
- Technical knowledge of building services
- Innovative approach at work
Responsibilities
Facility Operations:
- To ensure Facility Maintenance and Upkeep on an ongoing activity
- To act as a single point of contact for the designated facility for all FM escalations.
- Ensure Upkeep Schedule and Execution as per the schedules
- Direction of daily/Weekly work at site to the staff
- Ensure Cafeteria Management related to hygiene and food safety
- Follow Building Inspection Plan as per the process
- Govern Daily Walk around and Snag Closures
- Manage Engineering Operations as per the defined SOW’s and SOPs and to ensure 100% uptime of all equipment’s present in the facility
- Ensure Environment, Health and Safety practices
- Managing Client/VVIP Visits and Walkthroughs
- Managing Govt. Official Visitors
- Delivering and adhering to the agreed KPI and SLAs
- Ensure Incidents are managed and communicated as per the escalation matrix
- To Ensure Builders Co-ordination on their deliverables
- To ensure Preventive and Breakdown Maintenance (52 Weeks Planner) are adhered
- Attending to adhoc Requirements and to assist operations manager and Client leads in all F&S related internal audits and business specific external audits
- Manage IC Requests within the TAT
- Ensure Asset Management - Bonded and Non-bonded
- Ensure Stores Management
- Co-ordination with CP Team on Seat Planning
- Project Movement (Deals) - Co-ordination
- Supervision of Functional Areas - Reception, Helpdesk, Mailroom, Key room, BMS, Time Office, Cloak Room, Wellness, Gym, Recreation, IRC, Projector Management etc.
- Transport Operations - Co-ordination /Events - Co-ordination /Logistics - Co-ordination
- Govern Scrap and Waste Management
- Conduct R&R Programs
- Follow Business Continuity Management process
- Ensure BGC for Direct and TPV Staff
- Perform Daily/Weekly/Monthly checks
- Ensure Drop Ins and Additional Power Loads are handled as per process
- Use of Technology Tools and Operations
- Co-ordinate - Expansions, Go Lives and Decommissioning
- Fact Finding of abnormalities
- Conduct Facility Risk Assessment and Mitigation
- Perform Facility Access Management - Level 2 and Level 3 areas
- Operational requirement approvals - Photography, space blocking, Bay decoration etc.
- Mailer Communication for all major events/activities. Fire Drill, Shutdown, Food Festivals, Major Breakdowns
- Should have complete knowledge & functionality e.Fit tools (VMT, IMT, Site Ops. Site Inspection tool), BGC and work permit tool.
Facility Reports
- Ensure Daily/Weekly/Monthly Reports are sent as per timelines
- CRM Dash Boards are sent as per timelines
- Fire Drill Reports are sent as per timelines
Service Partner - Vendor Management
- Ensure Vendor Partner Deliverables
- Ensure Monthly Performance Review and Scoring
- Ensure Service Partner Induction and Termination as per process
Compliance
- Ensure Building Statutory Compliance
- Ensure CLRA is adhered
- Ensure coordination on Cafeteria Compliance is adhered
Finance and Procurement
- Ensure Office Services, R&M, Capex and Special Budgets are managed effectively
- Ensure Projections are done accurately
- Follow up for the Purchase Orders and timely completion of the work
- Ensure Governance Score and Work Completion within TAT
- Ensure Invoicing is done within the timelines
- Ensure Utilities - Projection to Invoicing are done with the timelines
- Ensure Petty Cash Management is done accurately
- Ensure Non-PO Approvals are managed effectively
Mock Drills
- Ensure Fire Drills are conducted as per the calendar
- Ensure Wellness Mock Drill are conducted as per the schedule
- Ensure CCR Mock Drill are conducted as per the schedule
- Ensure BCP Mock Drill are conducted as per the schedule
Training & Development
- Ensure Direct Staff Training & Development
- Ensure TPV Staff On-boarding and Training
- Ensure Cafe Staff Training and other vendor partners
- Ensure Floor Warden Training prior to Fire Drill
- Ensure TPV Fire Safety Training prior to Fire Drill
Connect Programs
- Ensure Focus Meetings/Bay Connects are conducted as per the calendar
- Ensure Workplace Connects are conducted as per the calendar
- Participate in Workplace Town Halls and provide quality inputs
- Ensure Stake Holder Connects (BU,CRM,SDL,WL Etc)
- Ensure VOC's and CCP Survey Closures
Internal Review Programs
- Ensure Weekly Reviews - Zonal Call/Growth and Consolidation Calls
- Ensure Monthly Management Reviews are conducted as per schedule
- Participate in Ops Reviews and provide quality inputs
- Provide quality inputs for Quarterly Business Reviews
- Provide quality inputs for Half Yearly Business Reviews
Internal & External Audits
- To ensure support to facility management in ISO certifications by training and implementing ISO down the line.
- Ensure Audit Preparations
- Ensure Audit Participation
- Ensure Audit Observation are closed and CAPA is done
Management Responsibilities
- Provide leadership to the facilities management team.
- Demonstrate leadership & responsiveness and creativity.
- Understand the FM scope and in consultations with JLL City Manager or facility manager - develop specific processes & procedures to reduce cost & improve client satisfaction.
- Accomplish at least 95% Key Performance Indicators as agreed with Client.
- Coordinate with City Manager / Operations Manager on the goal setting, performance reviews, and career development plan, HR related issues for facilities management team.
- Assist City Manager in developing & implementing the facilities management account plan for the facility.
- Identify training needs for all subordinates.
- Nominate team members (Facilities & Engg.) for training conducted internally and JLL corporate team.
- Participate and motivate in process improvement initiatives. Participate in CIWG.
- On time reporting of incidents in the facility.
- More accountable for any issues/escalation in the facility
Location:
On-site -Kolkata, WBScheduled Weekly Hours:
48If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.