Meeting & Events Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Meeting & Events Coordinator- JLL

What this job involves:

As a Meeting & Events Coordinator at JLL, you'll be at the heart of creating exceptional workplace experiences that bring people together and leave lasting impressions. This role is about more than logistics-it's about crafting moments that matter for our clients and their teams. You'll manage the full lifecycle of meetings and events, from initial consultation through flawless execution and post-event analysis, ensuring every detail reflects our commitment to excellence. We believe the most effective teams are built when everyone is empowered to thrive, and you'll see this philosophy come to life as you collaborate with clients, vendors, and colleagues to deliver seamless events. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this daily as you partner with internal business partners and stakeholders across all levels of the organization.

What your day-to-day will look like:

• Serve as the primary point of contact for clients, consulting on event needs including space requirements, physical setup, audiovisual support, and hospitality services while responding to requests in accordance with established Service Level Agreements
• Manage the end-to-end event lifecycle from intake through completion, including triaging incoming requests, evaluating space availability and resource alignment, coordinating with internal business partners to gather information, and proposing alternatives when needed
• Execute simple and complex meetings and events, handling all operations, functions, and logistics including venue scheduling using client software systems, coordinating shipments and guest lists, and troubleshooting setup issues to ensure seamless delivery
• Coordinate Certificate of Insurance (COI) administrative support by requesting and collecting documentation from vendors, submitting and tracking COIs through compliance platforms, and maintaining organized records while notifying stakeholders of any compliance gaps
• Provide basic audiovisual support including microphone setup, sound system activation, and plug-and-play computer connections to enhance the attendee experience
• Utilize ticketing systems including Corrigo, Google Calendar, Social Tables, Slack, and Google Workspace to document and manage event programs, logging all activities, requests, and issues accurately in designated client systems
• Conduct pre-event planning kick-off calls, serve as day-of point of contact, facilitate post-event debriefs, document lessons learned, review survey feedback, and identify service enhancement opportunities to drive continuous improvement

Required qualifications:

• High school diploma or GED equivalent
• 1-2 years of experience in event planning, project management, hospitality, or a related field
• Exceptional customer service skills with a passion for hospitality and creating memorable client experiences
• Excellent time management and verbal/written communication skills with the ability to communicate professionally across all organizational levels, including C-suite executives
• Proven ability to multi-task in a fast-paced environment while managing multiple priorities and delivering results
• Highly collaborative with strong interpersonal skills, initiative, integrity, and good judgment
• Flexible scheduling availability for early morning and evening event support, with weekend availability as event schedules require

Preferred qualifications:

• Bachelor's degree or proven experience as an event planner or organizer
• Proficiency in Google Suite applications and Slack
• Certified Meeting Professional (CMP) or similar industry certification
• Experience coordinating workplace events in a corporate or professional services environment
• Familiarity with event technology platforms and virtual/hybrid event best practices

Schedule: Monday-Friday, 8:00 AM - 5:00 PM and flexibility for early mornings, evenings, and occasional weekends when events require.

Location: Chicago, IL

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a fully copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.