Project Manager
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
As Project Manager you will be expected to contribute independently the tasks below. This means as a PM youdemonstratea high familiarity with the subject matter andare able toproduce these deliverables with little guidance from senior team members. Project Managers are also able tovalidateand oversee deliverables produced by Project Coordinators and Assistant Project Managers. It is expected a PM manages between 5-8 projects at various stages.
As the Project Manager you are expected to taketotal responsibility for the effective management of all phases of a project (or projects) frominitialestablishment to handover and project closure. The role requires coordinating thought and leadership skills to encourage maximum contributions of all participants in the project and focus these to maximise outcomes for all stakeholders.
Ensure monthly project deliverables are completed, these include:
Project Delivery Plans
Monthly Status Reports
Anticipated Cost Reports
Meeting Agendas and Minutes
Establish project budgetin accordance withclient requirements. Manage and forecast expenditure to achieve completion within budget.
Establish a detailed overall project programme that sets clear milestones andobjectivesto ensure successful project delivery.
Establishan accurateand up to date risk register.
Preparation of PCG (Project Control Group) reports and attend PCG meetings asrequired.
Chair weekly project meetings asrequired.
Ensuretimelyissuance of meeting minutes and agendas
RFP (Request for Proposal) preparation, scopewritingand tendering
Lead value engineering, buildability analysis, andassistin critically reviewing the design and documentation to minimize risk and maximize outcomes.
Contract negotiation and award.
Contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and maintained. Carry out contract administration of all vendors professionally andin accordance withlegal requirements to protect commercial interests of client and Jones Lang LaSalle.
Establishing andmaintaininganticipatedcost reports. Including cash flows and accruals. Ensuring invoices from vendors aresubmittedin a timely mannerto both the clients and JLL accounting.
Reviewing and providing recommendations on variations. Collecting and vettingappropriate supportingdocumentation for submission to clients. Obtainingtimelyclient approvals.
Implementing and maintaining JLL Health Safety and Environmental systems and take responsibility for areas under your direction.
Ensure attention to details on all deliverables and the overall quality of final products positivelyrepresentsJLL.
Ensure a Safety and Environmental Plan is in place and is activelycomplied withby yourself and others.
Be able to effectively run project in the absence of the Senior Project Manager or Director.
Managementof completion of the project close out.
Financial close out
Contractual documents (as-builts, deeds of release, client training, etc…)
Performance objectives
A SUCCESSFUL PROJECT
Within each project, ensure an effective organisation structure for reporting,communicationand working procedures.
Work with senior team members to assemble and effectively lead consultants,contractorsand suppliers to achieve the best possible performance from all members of the project team.
Take a proactive role inassistingthe senior team members to deliver a successful project (s).
Represent the client’s best interests frominceptionto completion of the project.
Maintaining a positive client relationship.
Work with the project team to achieve the best possible performance from all members.
Represent and promote the company throughout the project.
Accurate andtimelyproject reporting.
Ensure repeat business from existing clients.
Produce detailed monthly reports for projectscovering,safety, environment, program, resources, budgets,riskand profitability
Manage the construction phase of the project and ensure Jones Lang LaSalle is providingappropriate supervisioncommensuratewith our role.
Implementan appropriate qualitycontrol system.
Identify,mitigateand report on project risks to ensure the delivery of projects on time and under budget.
Utilise Jones Lang LaSalle technology including Clarizen,Jaggaer, ProjectToolkit.
BUSINESS OUTCOMES
Develop relationships with other business lines with JLL.
Where possible introduce opportunities to other business lines within Jones Lang LaSalle.
Develop relationships with existing clients to increase the profile and exposure of Jones LangLaSalle.
Manage project revenue and payment cycles to avoidbad debt.
Assistin the preparation of EOI’s and pricing submissions to clientsin order towin new work.
Assistin the development of quality templates for use by others usingProject Toolkit.
Assistin external industry award nominations to promote the business within industry.
LEADERSHIP
Create an environment where all team members are encouraged to contribute.
Setsobjectivesand measurable goals and motivate project team to achieve them.
Acts as leadership role model for Jones Lang LaSalle byembracing Jones Lang LaSalle’s Values at alltime, these being Teamwork, Ethics & Excellence.
Coach and develop staff and provides regular feedback and guidance.
PERSONAL EFFECTIVENESS
Set stretch targets for self andothers, andrigorouslymonitorsand manages individual and team performance.
Develops and monitors plans for team operations
Seek advice and collaborate with other senior staff in exploring solutions to problems and areas of risk that arise.
Delegate to others in the team in a logical and effective manner that empowers positive contribution.
Be prepared to make tough decisions that resolve problems or improve operations.
RELATIONSHIP BUILDING
Promote open,constructiveand collaborative relations with superiors, subordinates,peersand clients.
Gains respect of Jones Lang LaSalle people, clients, and whereappropriate withthe broader business community.
COMMUNICATION
Regularly communicates plans and performance in a clear and motivational manner to members of team.
Maintain positive lines of communication with clients and other stakeholders.
Listens effectively and communicates through actions and example.
Analyse completed projects to promote successes and lessons learnt, including case studies to the greater business.
Key skills
Confidently manage project delivery frominceptionto closure.
Proficiencyin the use of Microsoft Office Suite,SharePoint, MicrosoftProjectand experience in managing cost reporting systems.
Understand the legal environment for each project in respect of planning, commercialaspectsand delivery constraints.
Be able to carry out commercial negotiations with contractors, suppliers,consultantsand authorities within established limits of authority.
Understand our obligations forcomplying withISO14001, ISO45001, ISO9001and Environmental Health and Safetylegislation generally.
Assistinmaintainingaccreditations where applicable.
Ability to assessclientsbasic needs and project constraints.
Ability toassistin the commercial assessment of new projects.
Have a detailed understanding of different delivery methods.I.e.Project Management, Construction Management, Managing Contractor and Warranted Price, Lump Sum etc.
Ability toassistin the preparation of project proposals and the delivery of presentations that may berequiredas part of securing new work.
Employee specification
A degree in a relevantProject or Construction Managementrelated discipline or related field and six (6) years’ experience or a combination of formal education and experiencein excess often (10) years, four of which must be related to Design,Construction, orProject Management.
Location:
On-site -Sydney, NSWIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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