Scheduler

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About JLL-

We’re JLL-a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have operations in over 80 countries and a global workforce of over 92,000 individuals.

We believe a diverse and inclusive culture is one where everyone succeeds. That’s why we’re committed to creating an environment where we all feel welcomed, valued and empowered to achieve our full potential.

Confidence can sometimes hold us back from applying for a job. But we’ll let you in on a secret: there’s no such thing as a “perfect” candidate. JLL is a place where everyone can grow no matter how they identify or what background they bring with them. If you’re a leader of any level or experience and this job description resonates with you, let’s talk.

Responsibilities

• Coordinate and schedule vendor-performed maintenance, repair, testing, inspections, and project work across assigned facilities.
• Serve as the primary point of contact for vendors before, during, and after site visits.
• Ensure all vendors are properly onboarded, trained, authorized, and registered in accordance with site requirements prior to performing work.
• Schedule facility activities on facility and client calendars to ensure visibility and coordination with site stakeholders.
• Coordinate site access, security requirements, parking, escorts, permits, and work authorizations for vendor activities.
• Escort vendors and contractors while on site when required and ensure compliance with facility, safety, and security procedures.
• Verify that all required Job Hazard Assessments (JHAs), safety permits, and supporting documentation are completed and approved before work begins.
• Ensure vendors understand and comply with Energy Control Procedures (Lockout/Tagout), shutdown requirements, and site safety expectations.
• Coordinate equipment shutdowns, startups, utility isolations, and service interruptions with facility operations and affected stakeholders per site procedures.
• Review scheduled work for operational impacts and identify risks to facility operations, research activities, manufacturing processes, or critical infrastructure.
• Provide advance notification to all affected parties regarding planned outages, maintenance activities, testing, vendor work, and system interruptions per site procedures.
• Coordinate activities within critical environments including laboratories, vivariums, data centers, utility plants, and other facility spaces.
• Ensure monitoring systems remain operational during vendor activities and verify communication pathways to monitoring hubs are maintained.
• Coordinate alarm management activities, including alarm bypasses, suppressions, notifications, and restorations before and after maintenance activities.
• Monitor vendor work progress and respond to schedule changes, operational concerns, and emergent issues to minimize disruption to facility operations.
• Maintain accurate records of vendor activities, commitments, communications, permits, shutdowns, and work status within the CMMS.
• Create and update work orders, service requests, schedules, status notes, and completion documentation within the CMMS.
• Track vendor performance, schedule adherence, documentation completion, and closeout requirements.
• Communicate schedule changes, delays, risks, and readiness concerns to facilities leadership and stakeholders in a timely manner.
• Support continuous improvement of scheduling, contractor management, shutdown planning, and critical environment work processes.
• Generate reports and provide scheduling metrics, vendor status updates, and operational planning information as requested.
• Perform all other duties and responsibilities assigned in support of facilities operations.

Education/training

• High school diploma or equivalent.

Years of relevant experience

• 2+ years of facilities scheduling, dispatch, vendor coordination, work-order administration, or similar experience.
• Experience using a CMMS; Corrigo experience preferred.

Skills and knowledge

• Knowledge of facilities maintenance operations, preventive maintenance programs, work-order management, and vendor coordination.
• Proficiency with CMMS platforms (Corrigo preferred), including work-order scheduling, documentation, reporting, and closeout activities.
• Strong computer skills, including Microsoft Outlook, Teams, Excel, Word, and calendar management applications.
• Knowledge of contractor onboarding, site access requirements, vendor qualification processes, and security procedures.
• Understanding of Job Hazard Assessments (JHAs), contractor safety programs, permitting processes, and Energy Control Procedures (Lockout/Tagout).
• Knowledge of equipment shutdowns, utility isolations, service interruptions, and restoration processes.
• Understanding of critical environments, including laboratories, vivariums, utility plants, data centers, and other mission-critical spaces.
• Familiarity with building automation systems, alarm monitoring platforms, impairment management, and alarm bypass procedures.
• Ability to coordinate multiple stakeholders, communicate operational impacts, and ensure affected parties are notified prior to maintenance activities.
• Strong organizational, time-management, communication, and customer-service skills with excellent attention to detail.
• Ability to identify operational risks, manage competing priorities, maintain accurate documentation, and proactively resolve scheduling conflicts.
• Preferred experience with Honeywell, Alerton, Automated Logic, Lutron, nLight, Siemens, Johnson Controls, or similar building automation and monitoring systems.
• Preferred experience supporting pharmaceutical, biotechnology, research, healthcare, manufacturing, or other regulated environments.

Certifications/Licenses

• Relevant licensure & certification preferred.

Work Shift

• Monday through Friday

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today!

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

59,000.00 - 86,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.